. Providing comprehensive administrative support to the headquarters operations and project site administrative matters

. Assisting with the procurement of materials, equipment, and services by sourcing suppliers, obtaining quotes, and processing purchase orders

. Maintaining accurate records and monitoring the company properties, like software, computers, motor vehicles, equipment, etc

. Undertaking other ad-hoc administrative duties as required
Identify and evaluate suppliers for raw steel, hardware, welding consumables, and personal protective equipment (PPE) to support project needs

. Obtain multiple quotes and negotiate prices to secure cost-effective procurement without compromising quality

. Issue purchase orders based on site requirements and track delivery schedules to prevent project delays

• Manage office supplies and coordinate maintenance or insurance for vehicles and machinery to ensure operational readiness
  Prepare and process purchase orders and requisitions.

. Source, evaluate, and negotiate with suppliers and vendors from China.

. Track and monitor purchase requests, shipments, and deliveries to ensure timely and accurate fulfillment.

. Verify procurement documents such as POs, DOs, and invoices, and coordinate with Finance on payments.

. Maintain accurate records of purchases, costs, delivery schedules, and supplier performance.

. Support cost control efforts and perform cost analysis.

. Assist in tender submissions with pricing and sourcing data.

. Attend customer meetings, supplier fairs, and vendor visits.

. Ensure compliance with internal policies and project specifications.

. Identify alternative materials or suppliers when required.