Admin Cum Accounts Executive

Job Description

We are looking for a responsible and detail-oriented Admin Cum Accounts Executive to support daily administrative and accounting operations for both the construction and F&B business sectors. The candidate must be organized, able to multitask, and capable of handling documentation, coordination, and basic finance duties independently.

Key Responsibilities

Administrative Duties

• Handle daily administrative and office operations.

• Prepare quotations, invoices, purchase orders, delivery orders, and payment claims.

• Maintain proper filing and documentation for company records.

• Coordinate with suppliers, subcontractors, consultants, customers, and internal teams.

• Manage email correspondence, phone enquiries, and scheduling.

• Assist in work permit, staff attendance, payroll, and HR-related documentation.

• Monitor office supplies and operational requirements.

• Support project and restaurant operational coordination when required.

Accounts Duties

• Handle Accounts Payable (AP) and Accounts Receivable (AR).

• Perform data entry for invoices, receipts, petty cash, and expenses.

• Reconcile bank statements and monitor payments.

• Assist in monthly financial reports and GST submissions.

• Follow up on outstanding payments and supplier invoices.

• Maintain accurate accounting records using accounting software.

• Assist external accountants and auditors with required documentation.

Construction & F&B Support

• Assist in project costing, subcontractor claims, and procurement documentation for construction works.

• Monitor inventory, stock purchases, and supplier invoices for restaurant operations.

• Support daily sales reconciliation and POS records for F&B outlets.

• Coordinate operational and administrative matters across both industries.

Requirements

• Minimum Diploma or equivalent qualification in Business Administration, Accounting, or related field.

• Preferably with experience in construction and/or F&B industry.

• Familiar with Microsoft Office, Excel, and accounting software such as QuickBooks or Xero.

• Good organizational and communication skills.

• Able to work independently and meet deadlines.

• Knowledge of GST, payroll, and Singapore administrative procedures is an advantage.

Working Attributes

• Responsible and trustworthy.

• Good multitasking ability.

• Attention to detail and accuracy.

• Positive attitude and willing to learn.