Admin Coordinator

Job Description:

. Handle the sales & purchasing of the raw materials, packaging materials and other items

. Coordinating and managing new order and delivery schedules, filing important documents and communicating relevant information

. Raise Purchase Order through SAP system

. Liaise with Account Department on the new order payment and down payment

. Ensuring the adequacy of sales-related equipment or material

. Responding to complaints from customers and give after-sales support when requested

. Handle the processing of all orders with accuracy and timeliness, arrange booking of shipment upon collection of payment

. Inform clients and relevant departments of unforeseen delays or problems (shortage of materials or vessel delay)

. Handle and manage the complaints, defect and replacement of the raw materials, packaging materials etc.

. Sourcing of new packaging, raw materials, liaise with departments on the artwork and testing before ordering of goods

. Handle all incoming calls, transfer and pass message to relevant department

. Assist in administrative/clerical support (typing, printing, filing, mailing, courier etc)

. Order stationary and manage stationary inventory

. Handle office and pantry supplies by budget

. Liaise and handle for quotation on building services, minor repair and fixing till completed

. Liaise with vendors on the renewal, purchase and maintenance of office equipment and assets

. Packing for courier item and assist in making courier arrangement

. Prepare and record minutes of meeting for monthly departmental and ISO meeting

. Assist in company's function, employee welfare, events and any ISO & GMP

. Any other tasks and duties assigned by the Management and HR Department

Job Requirements:

- Candidate should possess minimum Diploma qualification

- Minimum 5 years of working experience

- Well organized, meticulous, good team player and detailed

- Proficient in Microsoft Office (Microsoft Word, Excel and Powerpoint)

- Effective at prioritizing, organizing and meeting task deadlines

- Must be meticulous and able to work independently with minimum supervise

- Keen to learn and possess positive attitude

Other information:

- AWS

- Variable bonus

- Medical and dental benefits

- Working location: Ang Mo Kio area (3 bus stops from Yio Chu Kang Interchange)

- Working hours: Monday to Friday, 8am to 5pm