Admin (Automotive Industry)

Work Location: Toh Guan
Working Hours: Mon-Fri: 9:00am - 6:00pm | Sat: 9:00am - 1:00pm (alternate Saturdays)
Salary Range: SGD 2,000 - SGD 2,500

Responsibilities

General Administration

• Perform day-to-day administrative duties, including front desk reception, answering phone calls, managing emails, and attending to walk-in customers.

• Prepare and issue Delivery Orders (DO), Service Agreements (SA), invoices, receipts, and supporting documents.

• Prepare quotations and assist the operations team with administrative documentation.

• Maintain filing systems, document archives, and ensure proper data entry and record accuracy.

• Responsible for purchasing and replenishing office supplies and maintaining office inventory.

Automotive-Related Administrative Support

• Coordinate and schedule customer appointments for servicing, repair jobs, inspections, and collection.

• Assist in preparing job sheets, service reports, and workshop documentation.

• Update customer records, vehicle details, service history, and warranty documentation.

• Support the operations team by tracking job status, parts availability, and service progress.

• Communicate with suppliers and vendors regarding parts orders, delivery arrangements, and price quotations.

Customer Service & Coordination

• Handle customer enquiries professionally through phone, email, and in-person.

• Coordinate internal meetings, staff scheduling, where necessary.

• Ensure the office environment is clean, organized, and compliant with company policies and workplace safety guidelines.

Others

• Perform ad hoc administrative duties as assigned by management.

• Provide support during events, audits, or operational activities when required.

Requirements

• Minimum O-Level or equivalent qualification.

• Able to communicate effectively in English and Mandarin (to liaise with Mandarin-speaking stakeholders).

• Strong organizational skills, attention to detail, and the ability to multitask.

• Proficient in MS Office (Word, Excel, Outlook).

• Prior experience in the automotive sector is an advantage but not mandatory.

• Positive attitude, willingness to learn, and strong teamwork skills.

.We regret to inform that only shortlisted candidates would be notified.

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EA License No.: 22C1153