Company Overview
TOPMED PTE. LTD. is a Singapore-based medical device distributor specializing in cardiovascular and interventional products, supporting hospitals and clinicians with high-quality solutions and reliable service.
Job Summary
You will support order processing, inventory management, and documentation for medical device distribution while coordinating with logistics, sales, and customers to ensure smooth operations and timely deliveries.
Responsibilities
- Prepare and process invoices, delivery orders (DO), and purchase orders (PO) accurately to support sales and logistics operations
- Coordinate with logistics and warehouse teams to ensure timely order fulfillment and delivery tracking
- Maintain accurate inventory records and track stock levels to support supply chain management
- Support import/export documentation and liaise with freight forwarders to facilitate smooth shipment processes
- Assist in preparing tender submissions and related documentation to support business development
- Perform general administrative duties including filing, data entry, and managing email correspondence to maintain organized records
- Support the sales team by preparing quotations and tracking orders to ensure customer requirements are met
- Liaise with hospitals and customers to provide updates on order status and resolve documentation queries
Preferred competencies and qualifications
- Prior experience in administration, logistics, or customer service to effectively manage operational tasks
- Proficiency in Microsoft Office applications (Excel, Word, Outlook) to prepare documents and communicate efficiently
- Experience in the medical device or healthcare industry to understand product and customer needs
- Strong organizational and multitasking skills to handle multiple responsibilities accurately
- Good communication skills and ability to work independently to coordinate with internal teams and external partners
- Diploma, NITEC, or A-Level qualification or equivalent educational background
- Fresh graduates are welcome to apply
Other Information
- Stable and growing company in the healthcare sector
- Exposure to medical device industry and hospital operations
- Friendly and supportive work environment
- Opportunities for learning and career growth
- Work schedule: 5 working days a week, 8:30am to 5:30pm
- Monthly salary range: S$2000-S$2500 plus Annual Wage Supplement (AWS) and variable bonus
