Admin Assistant

SUPERMEC PRIVATE LIMITED

Singapore, Tuas

1-4 Years

SGD 2,000 - 2,500 per month

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Posted 26 days ago
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Job Description

Answering incoming calls within three (3)rings
Archiving of Old files and documents.
Arranging and coordinating for training and/or any relevant courses
Assist in the preparation of catalogues for Clients
Assist on Coordination on the Deliver/Collections with Respective Team
Assist Sales personnel to process client Order
Assist sales personnel with customer satisfaction survey
Assist sales team in preparing Sales Quotation
Assist to file all Delivery Orders, Invoices and relevant documents
Assist to issue Manual Delivery and Invoice
Assist to issue System/Manual Supplier Purchase Order
Booking and coordination of flight and hotel arrangements
Booking of meeting venues and coordination of meetings
Follow up with orders and get the status updates for pending orders
General mailing of documents (Such as Invoice or Any Relevant Document)
Moving Completed Project in folder (Quotation,DO,INV )
Open, sort, and distribute in-coming/ out-going correspondence, including mail or Fax
Ordering of offices supplies eg stationery, Company letterheads, papers etc
Oversees and ensures that Company office is well maintained in cleanliness
Prepare of shipping documentation and certificate upon client's requirement
Prepare project costing
Preparing and arranging for courier services
Process all confirm sales order from Sales Personnel
Process and Prepare Purchase Order (System/Manual)
Process Sales order , Delivery Order and Invoicing
Support sales persons on general adminstrative and customer service
System Invoicing for goods delivered
Update project Costing from Supplier
Updating of Sales Order Excel Sheet for (DO & INV record)
Other Ad-Hoc duties assigned from time to time