- To manage filing registry, off-site storage, plan-printing, namecard, name stamp, etc term contracts
- To manage in office administration such as purchasing of admin related equipment, supplies, and PPE.
- To maintain records of office purchases, purchase requisitions, purchase orders, supplier invoices, and correspondence.
- To manage, prepare and maintain proper records and files of correspondence and documents.
- Create Purchase Requisition / SAP Rep for Goods Receipt (where necessary)
- Management and Processing of E-requisition requests in system.
- Liaise with Finance on payment issues.
- Assist in formulating and update of all Local operating procedure and quality standard.
- Assist to review and enhance automated process in EBS for all Corp/Operation Support requests.
- Vendor management
- Distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
- Covering of the reception duty with answering the telephone enquiries in a prompt, accurate and reliable manner, directing calls and responding to enquiries.
- Assist in the distribution of received mail, posting mail and arranging local/overseas couriers. (as and when needed)
- Processing of incoming mails which includes scanning/digitization from hardcopy to softcopy format e.g. PDF format (as and when needed)
- To assist with logistics support for VIP visitors programmes and to support in-house and external events (as and when needed)
- Assisting project tasks under the guidance of management. This may include administrative support in terms of documentation and presentation creation.
- Ad-hoc administration duties as required.
Requirements
- Min O Level/Diploma and above with at least 3 years of relevant work experience in similar roles;
- Customer oriented, good communication, interpersonal skills and resourceful
- Resourceful and able to work independently with minimum supervision.
- Must be independent and able to multi-task
- Good attention to detail and team player
- Knowledge in SAP would be added advantage.
At Surbana Jurong, we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!
