Company Overview
My Art Studio (www.myartstudio.sg) offers creative art programmes for children aged 3-12, focusing on holistic creativity. We operate in primary schools, childcare centres, and our studio, also providing adult art jamming and corporate team-bonding sessions.
Job Summary
The Administrative Assistant supports daily operations through customer service and administrative tasks, ensuring smooth office functions and positive engagement with students, parents, and staff in a dynamic environment.
Responsibilities
- Manage counter duties including handling enquiries and collecting fees accurately and timely
- Process and follow up on student registrations and payments to ensure accurate fee collection
- Schedule student lessons and coordinate with teachers on lesson plans and replacements
- Deliver responsive customer service by proactively following up on emails, walk-ins, and social media enquiries
- Apply strong product knowledge to support parents inquiries and assist in marketing and promotion efforts
- Assist in preparing sales proposals for services, products, materials, and books
- Maintain and organize office supplies, equipment, and inventory to support daily operations
- Update and ensure accuracy of student database records and maintain organized filing systems
- Prepare reports, presentations, and documentation for internal and external stakeholders
- Manage incoming and outgoing correspondence with timely and appropriate responses
- Provide administrative and operational support to the director
- Oversee facilities management for studio spaces
- Perform basic accounting tasks including tracking expenses, timesheets, and invoices
- Undertake ad hoc tasks such as marketing research, light bookkeeping, and additional administrative duties as assigned
- Adapt work schedule to cover part-time hours averaging 10-18 per week, including weekdays, weekends, and evenings for studio events
Preferred competencies and qualifications
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and basic graphic design tools
- Familiarity with social media platforms and digital marketing strategies
- Strong written and verbal communication skills for effective interaction with team members and external contacts
- Excellent organizational skills with attention to detail to manage multiple tasks simultaneously
- Ability to work independently, take initiative, and prioritize tasks effectively
- Strong problem-solving skills and adaptability to changing situations
- Customer-oriented mindset with experience in providing excellent service
- Positive attitude, willingness to learn, and ability to work well in a team environment
- Interest or knowledge in music and art
- Minimum one year of counter service experience preferred
- Educational background at Higher Secondary/Pre-U/A Level, Diploma, or Advanced/Higher/Graduate Diploma
- Commitment to permanent part-time role for at least 12 months
- Fluent proficiency in English (spoken and written) to communicate effectively in customer service and administrative tasks
Other Information
- Location: Serangoon Garden, Singapore
- Working hours: At least two weekdays between 10am to 7pm and weekends (Saturday or Sunday) between 9am to 5pm
- Salary: $9-11 per hour, depending on qualifications and experience
- Job Types: Permanent Part-Time with potential for full-time conversion for career advancement
- Interested candidates should submit resume and cover letter to [Confidential Information] with subject line Administrative Assistant Application - Part-time [Your Name]
- Only shortlisted candidates will be contacted for interviews
