We are a medium-sized and an established company in the distribution business for Semi-con and Electronics Components. Our clients are in the industry of manufacturing of Electronic Products, OEM and Semiconductor. As part of our expansion move for this year, we are looking for a competent candidate for the position.
Job Summary:
We are seeking a reliable and organized Administrative Assistant to support daily office operations. The successful candidate will handle a variety of administrative and clerical tasks, ensuring smooth workflow and efficient office management.
Key Responsibilities:
- Assist in preparing and submitting expense and claims documentation.
- Answer and manage incoming calls and direct enquiries appropriately.
- Coordinate incoming and outgoing courier deliveries.
- Perform bank deposits and other related errands when required.
- Open, sort, scan, and distribute incoming mail and documents.
- Draft, prepare, and format letters and other documents.
- Maintain proper filing (physical and electronic) and document organization.
- Upload and cross-check agreements/contracts and related documents.
- Monitor pantry supplies and arrange replenishment when needed.
- Assist with hotel bookings, travel arrangements, and reservations.
- Support calendar management and appointment scheduling.
- Provide general administrative support and handle ad-hoc duties as assigned.
Requirements:
- Minimum Diploma or equivalent qualification.
- At least 1-2 years of administrative or office support experience preferred.
- Proficient in Microsoft Office (Word, Excel, Outlook).
- Good organizational and time management skills.
- Strong communication and interpersonal skills.
- Able to communicate and read in English & Mandarin to cross-check the agreement.
- Able to work independently and handle multiple tasks.
