- Leverage office admin and vendor management experience to support operations.
- Contribute to efficient workplace operations in a progressive environment.
About Our Client
A leading global banking group headquartered in Europe, providing a broad range of retail, corporate, and investment banking services with a strong international presence across key financial markets.
Job Description
- Manage the upkeeping of the entire office.
- Liaise with vendors and service providers, including procurement of office supplies, vendor selection, and management/renewal of service contracts.
- Facilitate new vendor onboarding and follow through on the vendor approval process.
- Manage office administration payments, including reviewing expense claims and verifying invoices against purchase/service orders, quotations, and contracts.
- Coordinate logistics for office activities and corporate events such as town halls, annual dinners, training sessions, seminars, and offsites.
- Act as the point of contact with building management and external vendors for daily facilities operations, repairs, and maintenance matters.
- Support staff onboarding and offboarding logistics.
- Assist with office reconfiguration, renovation, and relocation projects.
- Arrange business travel including flight bookings, hotel reservations, business visa applications, and other travel logistics for executives.
- Manage front desk and administrative duties including answering incoming calls, greeting visitors, handling mail/couriers, and arranging meeting rooms.
- Provide occasional pantry support, including serving beverages to visitors when required.
- Support office health and safety initiatives
- Act as the local coordinator for internal initiatives and office-related programs as required.
The Successful Applicant
- Has 5 years of office management experiences within financial services firms.
- Strong organisational skills with attention to detail and the ability to multitask effectively.
- Excellent business acumens and organisation skills.
- Proficiency in Microsoft Office
- Ability to handle confidential information with discretion and professionalism.
- A proactive and solution-focused approach to problem-solving.
- Strong interpersonal skills to liaise effectively with stakeholders at all levels.
What's on Offer
Opportunities for professional growth and development within the Financial Services industry.
Contact
Nicole Chan (Lic No: R2198620 / EA no: 18C9065)
Quote job ref
JN-122025-6894716
Phone number
+65 6533 2777
Michael Page (Personnel) Pte Ltd | Registration No.201736642C
