Roles & Responsibilities
This role is to provides comprehensive administrative and facilities support, ensuring smooth office operations through effective coordination of documentation, logistics, vendor management, and workplace services, while supporting HSE requirements and maintaining a well-organised, efficient, and compliant working environmenManage general administrative duties, including opening, sorting, and distributing incoming mail and correspondence. Working location of this role is near Gul Circle MRT station.
- Coordinate courier services (e.g. DHL) for outgoing documents and parcels.
- Prepare, send, and upload invoices together with all required supporting documentation.
- Maintain inventory of stationery and office supplies; place orders as required.
- Record and track facilities management (FCM) job requests and service issues.
- Liaise with and supervise contractors while they are on-site to ensure work is carried out appropriately.
- Monitor, check, and follow up on reported faults or maintenance issues until resolution.
- Replenish and manage supplies for office pantry and coffee machines.
- Set up meeting rooms and training venues, including logistical and equipment arrangements.
- Provide administrative support for Health, Safety and Environment (HSE) activities, including documentation and record-keeping.
This is a 12 months contract role
