Admin Assistant (Loyang) #NJN

9am - 6pm (Mon - Fri)
Loyang

The Administrative Assistant (Office & Facilities) provides administrative support for office operations and building facilities management. The role focuses on maintaining organized documentation, coordinating facilities-related activities, and supporting day-today office administration.

This role requires a detail-oriented individual who is proficient in digital tools and systems, with the ability to maintain well-structured filing systems and ensure accurate record-keeping to support efficient office and facilities operations.

Key Responsibilities

Support daily office administrative functions to ensure smooth operations.

Maintain and organize company documents, records, and shared filing systems.

Prepare reports, spreadsheets, and documentation as required.

Coordinate internal administrative matters and support cross-functional teams.

Maintain building maintenance records, service reports, and compliance documentation.

Coordinate with vendors, contractors, and service providers for maintenance works and servicing schedules.

Track maintenance timelines, service requests, and follow up on completion of works.

Ensure proper documentation and filing of facilities-related records.

Assist with HR administrative tasks such as maintaining employee records and

documentation.

Support recruitment coordination, including interview scheduling and candidate

documentation.

Ensure HR records are properly organized in digital systems.

Maintain structured digital filing systems and shared drives (e.g., Microsoft Teams, cloud platforms).

Support document control and version management across departments.

Utilize Microsoft Office tools (Excel, Word, Outlook, Teams) for reporting, tracking, and coordination.

Requirements

Diploma in Business Administration or related discipline.

Minimum 2 years of experience in office administration, facilities support, or administrative roles preferred.

Jessica Nguyen Huynh Thanh Truc

CEI Reg. No. R23113787

EA License No. 99C4599

We regret that only shortlisted candidates will be notified.