Job Summary
You will manage office operations, support procurement and finance tasks, maintain documentation, and assist management and project teams to ensure smooth and compliant business processes.
Responsibilities
- Manage daily office operations to maintain smooth workflow and efficient use of resources
- Maintain office supplies, equipment, and facilities to ensure operational readiness
- Coordinate office maintenance and vendor services to support facility upkeep
- Handle incoming calls and general enquiries to provide timely and accurate information
- Prepare, organize, and maintain physical and digital records for easy access and retrieval
- Assist in drafting letters, reports, and internal communications to support effective information flow
- Assist in sourcing and purchasing supplies and services by obtaining quotations and comparing vendor pricing
- Process purchase requisitions and coordinate with suppliers to ensure timely delivery of goods and services
- Issue Purchase Orders (PO) and Delivery Orders and follow up on order status to maintain procurement accuracy
- Prepare import and export shipping documents to support logistics and compliance
- Support management and project teams with administrative tasks to facilitate project execution
- Coordinate deliveries and prepare import/export documents to ensure smooth logistics operations
- Assist in processing invoices and payment documentation to support financial accuracy
- Verify supplier bills and support monthly reconciliation as needed to maintain financial records
- Track and ensure timely payment to vendors to uphold good supplier relationships
- Ensure adherence to company policies and ISO 9001 procedures to maintain compliance and quality standards
Preferred competencies and qualifications
- At least 1 year of working experience preferred
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to work independently and collaboratively in a fast-paced environment
- Organized, responsible, committed, and meticulous with a positive work attitude
- Self-driven, self-motivated, and proactive
