Job Title: Admin assistant
Job Summary
An admin assistant with AR/AP responsibilities handles both general administrative tasks and accounts receivable (AR) and accounts payable (AP) duties, such as data entry, filing, invoicing, and processing pettycash payments. This role supports the finance department by managing daily accounting functions and assists with general office support, like coordinating supplies and answering phones.
Main Responsibilities
Admin assistant duties
- General administration: Data entry, filing, managing office supplies, and answering phones.
- Support: Liaise with suppliers and internal departments, and providing support for other ad-hoc duties.
AR (Accounts Receivable) duties
- Collecting payments: Update collection ledgers and follow up on payments owed to the company(if any).
- SOA: To generate and save statements into the relevant folder.
- Reconcile Funds Received: To do filing accordingly for AR invoices and follow up any discrepancies.
AP (Accounts Payable) duties
- Processing invoices: Verify and input supplier invoices into the system.
- Managing payments: Prepare payment vouchers and process payments to vendors.
Other Responsibilities
Assist in implementing and improving accounting and administrative procedures.
Provide support to management and other departments as required.
All other ad-hoc assignments and projects as delegated by the management.
Key skills and qualifications
- Education & Experience: A minimum NITEC, Diploma in Accounting, Business Administration, or a related field/experience is required.
- Technical skills: Proficiency in accounting software (SAP business 1) and Microsoft Office (Excel, Word, Outlook).
- Soft skills: Strong organizational and communication skills, with the ability to work independently and in a fast-paced environment.
- Knowledge: Basic knowledge of AR, AP, and general ledger (GL) is beneficial.
- Skills & Competencies: Excellent organizational and multitasking abilities Good communication skills and ability to work in a team High attention to detail and accuracy in financial reporting Ability to handle confidential information with integrity.
Job Type: Full-time
Salary Range: Up to $3k
Notes:
The company is willing to consider senior worker with experienced administrative skills.
For swift application, please email to [Confidential Information] for processing.
