Admin Assistant

Responsibilities:

• Provide comprehensive administrative support to the Sales and Service teams, including drafting correspondence (letters, emails, faxes), managing phone and email inquiries, and general clerical tasks such as filing and faxing.
• Assist in preparing and compiling departmental reports for the department head.
• Support the preparation of tender documentation and ensure timely submission as per requirements.
• Manage customer orders, ensuring accurate and efficient order processing.
• Generate purchase orders, monitor incoming shipments, and coordinate with relevant parties to ensure timely delivery and proper documentation for customs clearance.
• Liaise with internal teamsSales, Service, and Logisticsto coordinate accurate and timely order placement and delivery, in line with contracts or quotations.
• Maintain organized filing systems for sales records, assist in report generation, and provide relevant financial data to the Finance department.

Requirements:

• Minimum GCE O or A Level qualification.
• At least 1 year of administrative experience, supporting internal departments and handling client communications via email, phone, and fax.
• Strong customer service orientation with excellent telephone etiquette.