Admin Assistant - Culinary Services

Provide day-to-day administrative support to the Culinary Services team

Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy)

Coordinate with vendors and suppliers on quotations, deliveries and documentation

Track purchase orders, delivery orders and invoices for food supplies and equipment

Maintain inventory records, consumption logs and stock trackers

Support the Finance Department with documentation for procurement of food supplies, especially perishables

Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records

Prepare basic reports, summaries and spreadsheets for management review

Handle ad-hoc administrative tasks as required
Based in nursing home kitchen/office environment

5-day work week occasional support for events, audits or urgent issues may be required

PPE and hygiene protocols to be followed when accessing kitchen and resident care areas
Minimum GCE O Levels / NITEC / Diploma preferred

1-2 years of administrative experience experience in F&B, healthcare or finance documentation is an advantage

Proficient in Microsoft Office (Word, Excel, PowerPoint)

Organized, detail-oriented and able to meet deadlines

Good communication and coordination skills

Able to handle confidential information appropriately

Team player with a positive and proactive attitude