Admin Assistant

Cosmos Innovation is an AI company accelerating process development across the trillion-dollar semiconductor industry. Since inception, Cosmos has built up core AI platform technology that massively accelerates the process development journey from lab to mass production for the semiconductor/solar industry, enabling building new technologies at a fraction of the time and cost it would take using conventional methods.

Cosmos Innovation was featured as a World Economic Forum Tech Pioneer in 2024 and has received numerous accolades and features in leading venues, including Fast Company, Economist Impact top starts up 2024, and APAC Cleantech 25.

It is funded by leading VCs and investors from Silicon Valley, New York and Singapore. The founders have PhDs from Stanford and have worked across a range of top companies and research institutes. Company advisors include senior executives of leading companies (and esteemed professors from leading universities (e.g. MIT, Stanford). The company is based out of Singapore.

The team is looking for strong team players who want to join and be part of this journey. This is a unique opportunity to work with a high calibre team in an exciting startup.

The Junior Admin Assistant is responsible for providing administrative support to the HR, Admin, and Finance.

Preferred Qualifications (Experience and Skills)

. Diploma in business administration or related field

. At least 1-2 years of experience in an administrative role

. Self-motivated, meticulous, disciplined, and strong team player with high integrity

. Detailed oriented, strong analytical and problem-solving skills

. Good verbal and written communication skills

Tasks

.Human Resources (HR).:

. Helping with onboarding and offboarding processes, including preparing necessary documents and coordinating with other departments.

. Assisting in the organization and implementation of employee training and development programs.

. Maintaining employee records, ensuring they are up-to-date and accurate.

. Assisting in the administration of employee benefits.

. Plan and organize company events in every quarter or necessary.

.Administration.:

. Handling office/pantry supplies inventory and placing orders when necessary.

. Receive physical mail and maintain a proper filing system for important company documents.

. Providing support to visitors, answering phone calls, and routing correspondence.

. Tag and label the assets to keep the inventory list up to date.

. Coordinate and arrange international shipments through third-party logistics providers, ensuring timely and accurate delivery of items to overseas destinations.

. Plan, coordinate and execute company events and activities as required.

. Interface with external firms to fulfil company PDPA responsibilities.

.Finance.:

. Helping with the processing of purchase orders, and other financial transactions.

. Perform bank reconciliations, assist for monthly and quarterly closings.

. Verify and process invoices by reviewing supporting documents, ensuring accuracy and compliance before initiating payment.

. Process and reconcile expense claims submitted by employees and directors to ensure proper documentation.

. Conduct physical stock take and test checking rollback reconciliation to year-end inventory/asset quantities.

. Support with finance/tax filing requirements, audits, procedures, and forms both statutory and internal.

. Perform any other relevant and ad hoc duties to support financial operations as required.

. Please note that the specific responsibilities can vary greatly depending on the size and nature of the organization, as well as the specific needs of the HR, Admin, and Finance functions.