Company Overview
HJ. MAIMUNAH RESTAURANT & CATERING
Job Summary
Provide comprehensive administrative and scheduling support to senior directors, manage expense documentation, and assist with office operations to ensure smooth company logistics and effective communication.
Responsibilities
- Manage professional and personal schedules for senior directors, coordinating agendas, emails, client interactions, and company logistics to optimize time and priorities
- Coordinate complex calendar management and control the flow of information to senior executives for efficient decision-making
- Prepare, maintain, and update spreadsheets, filing systems, and contacts databases to support office organization
- Maintain confidentiality and professionalism when handling sensitive materials and communications
- Assist senior leaders in preparing for meetings by organizing documents and briefing materials
- Review documents requiring senior leader approval and ensure timely processing to meet deadlines
- Perform administrative tasks including typing, filing, photocopying tender documents, and managing correspondence
- Prepare and submit accurate expense claims to support financial tracking and reimbursement processes
- Record data entry for weekly and monthly expenses to maintain accurate financial records
- Prepare weekly and monthly payment vouchers to facilitate timely vendor payments
- Check suppliers statements of accounts to verify accuracy and resolve discrepancies before payment
- Provide administrative support to the team by handling clerical tasks such as calendaring, scheduling, email, phone communications, travel arrangements, and expense management
- Prioritize workload effectively and maintain a professional demeanor in all interactions
- Utilize Microsoft Word, Excel, and PowerPoint proficiently to create documents and presentations use Outlook for email and calendar management
