Admin & Logistics Assistant

Responsibilities

General Administrative Support

• Handle general administrative duties such as filing, data entry, and document management.

• Answer phone calls, emails, and basic customer enquiries professionally.

• Provide administrative support to managers and colleagues as required.

• Assist in preparing simple records and documentation.

• Issue company notices (e.g., holidays, office closures) to staff in a timely manner.

• Assist in organising company events and staff engagements, such as festive celebrations, company dinners, farewell gatherings and birthday arrangements.

Order Processing & Office Coordination

• Assist in order processing and follow up closely with managers and relevant stakeholders.

• Assist in receiving and checking deliveries, and update order receiving status using the in-house system.

• Coordinate the distribution and record-keeping of company uniforms.

• Manage monthly office pantry supplies (e.g., biscuits, coffee, tissues, trash bags) and ensure timely replenishment.

• Arrange and serve beverages (coffee, tea, water) for visiting clients, and assist in meal ordering for extended meetings.

Logistics / Delivery & Shipping Support

• Perform goods receiving: check incoming items, verify quantity and update records in the in-house system Manager.

• Match and verify supplier documents - ensure Invoice, Delivery Order (DO) and Purchase Order (PO) are consistent before processing.

• Prepare outgoing shipments and coordinate delivery/collection with drivers or couriers.

• Prepare and print labels for customer shipments (product labels / carton labels).

• Prepare Delivery Notes (DN) and ensure accurate documentation for all outgoing goods.

• Organize and update Service Reports after job completion.

• Maintain delivery/job tracking in the Manager system or tracking sheets as required.

Requirements

• N/O/A Level or Diploma in any discipline.

• Proficient in Microsoft Office (Word, Excel, Outlook).

• Detail-oriented, responsible and able to multitask effectively.

• Good communication and organisational skills.

• Friendly, service-oriented attitude when dealing with colleagues and visitors.

• Prior experience in administrative, logistics or coordination roles, including basic understanding of logistics documentation (PO, DO, DN, Invoice), will be an advantage.

• Able to start work immediately or at short notice preferred.