Job Summary
Manage accounts payable functions including invoice verification, payment processing, reconciliation, vendor communication, compliance, and process improvements to ensure accurate and timely financial operations.
Responsibilities
- Review, verify, and process vendor invoices for accuracy and proper authorization to ensure correct payments
- Match invoices to purchase orders and resolve discrepancies promptly to maintain accurate financial records
- Enter invoice data into the accounting system to facilitate timely payment processing
- Prepare and process electronic payments (ACH, wire transfers) and checks to meet payment schedules
- Monitor payment schedules to ensure timely disbursements and avoid late fees
- Address payment inquiries from vendors and internal stakeholders to resolve issues efficiently
- Reconcile vendor statements and resolve outstanding balances or discrepancies to maintain account accuracy
- Assist in month-end and year-end closing by reconciling accounts payable records to support financial reporting
- Generate and maintain accounts payable aging reports and payment activity summaries for management review
- Serve as the primary contact for vendor inquiries regarding payments and account status to foster positive relationships
- Collaborate with purchasing and receiving departments to resolve invoice disputes and ensure accurate payments
- Maintain organized and accurate records of invoices, payments, and correspondence to support audits and compliance
- Ensure compliance with company policies, financial regulations, and tax requirements to mitigate risks
- Support internal and external audits by providing requested documentation and information promptly
- Identify opportunities to improve accounts payable processes and implement best practices to enhance efficiency
- Utilize AP automation tools to increase accuracy and streamline accounts payable workflows
- Stay updated on industry trends and new technologies in accounts payable management to drive continuous improvement
Required competencies and certifications
- Strong understanding of accounting principles and practices, particularly in accounts payable management
- Familiarity with AP automation tools and electronic payment platforms
- Advanced Microsoft Excel skills, including data analysis and pivot tables
- Knowledge of accounts payable workflows, tax compliance, and vendor management
Preferred competencies and qualifications
- Experience with ERP systems and accounting software
- 2-4 years of experience in accounts payable or general accounting
