Accounts Payable Executive

Position: Accounts Payable Executive

Location: Singapore

Reports to: Senior Manager, Finance Transformation (Vino)

Function: Finance - Accounts Payable

Role Summary

The Accounts Payable Executive will support the full AP cycle for Marine Care

Singapore.

This is a hands-on role focused on accurate invoice processing, vendor reconciliation,

payment preparation, and supporting a clean month-end close.

You will work closely with the Senior Accounts Executive and Operations team to

resolve mismatches, maintain documentation, and keep AP current. This role is

suitable for a motivated AP professional looking to develop deeper process discipline

and month-end exposure.

Key Responsibilities

1. AP Invoice Processing

. Perform 3-way matching of PO, GRPO, and vendor invoices.

. Verify pricing, quantities, GST, and vendor details.

. Post invoices into SAP B1 within agreed timelines.

. Flag exceptions (incorrect PO, missing GRPO, Ops errors) promptly and follow up.

2. Vendor Management

. Assist in monthly vendor statement reconciliation.

. Follow up with vendors on missing invoices or queries.

. Support resolution of disputes under guidance from the Senior Accounts Executive.

. Prepare documents for vendor payment runs.

3. Documentation & Compliance

. Maintain proper documentation for invoices and supportings.

. Ensure AP documents are filing-ready for internal and external audit.

. Perform basic checks to ensure no unposted items remain.

4. Shared Accounts Inbox Management

. Monitor the accounts@ mailbox and triage AP-related emails.

. Tag and assign invoices, SOAs, and vendor queries.

. Respond to simple vendor questions escalate complex issues.

5. Month-End Support

. Ensure invoices up to cut-o are posted.

. Provide lists of unposted invoices for accrual purposes.

. Assist the Senior Accounts Executive in clearing exceptions before closing.

. Help maintain accurate AP ageing.

6. Collaboration

. Work with the Senior Accounts Executive on:

o escalations,

o reconciliations,

o documentation clean-up,

o audit preparation.

. Provide regular updates on invoice status and vendor follow-ups.

Requirements

Experience

• 2-4 years of hands-on AP experience.
• . Exposure to logistics, marine, supply chain, or similar environments is beneficial.
• . SAP Business One experience is an advantage, but not mandatory.

Technical Skills

• Solid understanding of invoice processing and 3-way matching.
• Basic Excel skills (VLOOKUP, formulas, pivot tables preferred).
• Familiarity with month-end closing is helpful.

Soft Skills

• . Strong attention to detail and accuracy.
• . Ability to follow processes consistently.
• . Clear communication with vendors and internal teams.
• . Ability to manage daily priorities and work independently.

Value of This Role

• . Keeps AP current and prevents backlog.
• . Improves vendor turnaround time.
• . Supports a smoother month-end close.
• . Reduces the operational load on senior finance sta.
• . Lays the foundation for a more structured AP function in SG.