Key Responsibilities
1. Procure-to-Pay Ownership& Control
- Own the full AP lifecycle from invoice receipt to payment execution
- Act as a control gatekeeper to ensure invoices are complete, accurate, and properly approved before processing
- Enforce mandatory documentation standards (approvals, supporting documents)
- Reject incomplete or non-compliant submissions and return to the originating function
- Ensure accountability sits with the source of the transaction, not AP
2. Payment Execution &Cash Discipline
- Prepare and execute weekly payment runs (vendors, staff claims, reimbursements)
- Ensure all payments are supported, verified, and aligned with internal controls prior to release
- Coordinate with Finance Lead on payment prioritisation and cash flow considerations
- Maintain clear audit trails for all payments processed
3. Staff Claims Governance
- Review and process employee expense claims with strict adherence to company policies
- Ensure completeness of supporting documents and proper approvals
4. Vendor & Invoice Management
- Manage vendor invoices, ensuring correct coding, classification, and system entry
- Liaise with vendors on discrepancies, payment status, and clarifications
- Monitor vendor statements and resolve discrepancies in a timely manner
5. Reconciliation &Financial Integrity
- Perform vendor statement reconciliations and AP ageing reviews
- Ensure AP sub-ledger integrity and alignment with the General Ledger
- Support month-end close with accurate accruals and AP balances
6. Controls, Compliance& Risk Management
- Ensure adherence to internal controls, approval workflows, and finance policies
- Identify and flag duplicate invoices, irregular transactions, or control breaches
- Maintain complete and audit-ready documentation for all AP transactions
7. Process Improvement & Digitalization
- Identify root causes of inefficiencies or recurring issues within AP processes
- Drive improvements to reduce manual work, errors, and rework
- Support system enhancements and automation initiatives (e.g., Oracle NetSuite workflows)
- Maintain clear and updated SOPs for AP processes
Key Requirements
Technical & Functional Expertise
- 3-4 years of hands-on Accounts Payable experience
- Strong understanding of end-to-end procure-to-pay processes
- Experience managing payment runs, vendor invoices, and staff claims
- Familiarity with Singapore GST and compliance requirements
- Experience with Oracle NetSuite is a strong advantage
- Proficient in Excel and comfortable working with systems
Professional Attributes
- High attention to detail and strong sense of accountability
- Firm on controls and able to uphold standards under pressure
- Proactive, structured, and solution-driven
- Able to work independently and manage multiple deadlines
Communication &Stakeholder Management
- Able to communicate clearly with vendors and internal stakeholders
- Comfortable enforcing controls and challenging non-compliant requests
- Able to work cross-functionally while maintaining finance discipline
