ACCOUNTS PAYABLE AND ADMIN ASSISTANT

Roles & Responsibilities:

The Accounts Payable and Admin Assistant will be part of the Finance Team, and be responsible for the day-to-day tasks of:

Invoice processing

receive, verify, and process supplier invoices

Match invoices with purchase orders, delivery orders, and contracts.

Payment management

Prepare payment runs

Track and manage payment schedules to avoid late payments

Handle staff claims and reimbursements

Vendor management

Update and maintain records of suppliers and contractors

Resolve queries on billing, discrepancies or payment issues

Reconcile vendor statements with company records

Financial Recordkeeping

Post transactions into accounting software

Assist with month-end closing activities

Maintain proper filing of invoices, receipts and payment documents for audit purposes

Office Administration

Manage office supplies and place orders when needed.

Coordinate facility maintenance, repairs, and service vendors.

Handle mail collection and general office upkeep.

Provide general assistance to the team and management for administrative or finance-related

Requirements:

. At least NITEC Certificate in Accounting, Business or related field

. 1 - 3 years of experience in Admin & Accounts or related roles preferred

. Familiarity with simple accounts and finance

. Competent in using Microsoft Excel (including formulas) and accounting software

. Strong sense of responsibility and urgency in meeting deadlines.

. Self-motivated and team player.

. Good command of English

. Training is provided.