Accounts Executive

Accounts Executive/Senior Accounts Executive

Key Responsibilities

1. Invoice Processing

. Verify supplier invoices against supporting documents and approved budgets

. Accurately record invoices in the accounting system with proper cost centres and sub-codes

. Reconcile supplier statements and promptly resolve discrepancies

2. Payment Processing

. Consolidate approved invoices and prepare timely payments to suppliers

3. Vendor Management

. Maintain accurate and up-to-date supplier records in the accounting system

4. Expense Claims

. Review and process staff and volunteer expense claims

. Maintain and reconcile petty cash balances

5. GST Preparation

. Prepare GST reports and supporting schedules for submission

6. Financial Reporting

. Record and manage prepayments, advance payments, and fixed assets

. Prepare accruals and reversals to ensure accurate financial period reporting

. Perform bank reconciliations

. Prepare monthly accounting schedules and reports to support financial reporting

. Conduct monthly stocktaking observations to ensure accuracy of inventory and purchase records

. Maintain systematic filing of documentation for easy retrieval and audit readiness

. Assist in audit preparation and ensure compliance with accounting standards and internal controls

7. ERP System

. Assist in the implementation of a new ERP system

. Monitor and troubleshoot ERP-related issues to ensure smooth operations

8. Cross-Functional Collaboration

. Collaborate with cross-functional departments to improve financial processes

9. Ad-hoc Duties

. Perform other ad-hoc duties as assigned

Job Requirements

. Diploma or Degree in Accountancy or equivalent qualification

. Minimum 3 years of relevant accounting experience

. Strong attention to detail with high level of accuracy

. Ability to manage high transaction volumes and meet tight deadlines

. Proficient in Microsoft Excel and accounting systems

. Experience in ERP implementation will be an added advantage