Accounts Executive

Company Overview / Employee Value Proposition

• OSS manufactures and services high quality down-hole tools and drill stem components that are used primarily by the oil, gas and mining exploration and production industries. Since the company headquarters inception in Singapore, 1999, OSS has met the dynamic needs of the drilling industry and complied with tighter tolerances required for many innovative and complex products. With the opening of the company's 8th satellite workshop in Labuan, East Malaysia in 2013, OSS is strategically located to offer short turnaround time and integrated after-sales services to our customers, without sacrificing on quality and price. A skilled workforce, a well organized manufacturing facility as well as dedication to quality and service form the foundation of our business. Today, OSS has successfully implemented a quality management system that complies with the ISO (International Organization for Standardization) 9001 standard, ISO9001: 2008 which also incorporates the American Petroleum Institute Standard (API), namely API Specification Q1 and API Spec 7-1 with API Monogram license.

Job Summary

Manage sales invoice billing and payments to selected vendors, ensuring compliance with local accounting policies and tax requirements. Facilitate the delivery of day-to-day financial operations as well as preparation of monthly schedules.

Responsibilities

• Manage and process accounts receivable billing to ensure timely and accurate invoicing that supports cash flow objectives
• Monitor collections and follow up on outstanding receivables to optimize working capital
• Process payments to selected vendors in compliance with company policies and approval workflows to maintain vendor relationships and internal controls
• Review, compile, and analyze financial information to prepare journal entries that maintain general ledger accuracy and integrity
• Perform balance sheet reconciliations and execute month-end closing activities to ensure completeness and accuracy of accounting records
• Prepare monthly financial schedules and reports that support management decision-making and reporting requirements
• Maintain and support the implementation of accounting control procedures to safeguard company assets and ensure compliance
• Investigate and resolve accounting discrepancies by liaising with internal teams and external auditors during audit processes
• Provide administrative and billing support to the Sales Department to facilitate smooth operational workflows

Accountabilities

• Ensure timely and accurate issuance of invoices and proper monitoring of receivables to support revenue recognition
• Ensure payments to selected vendors are processed accurately and within established internal controls and approval limits
• Maintain accurate and complete accounting records in the general ledger to uphold financial integrity
• Deliver smooth day-to-day financial operations and timely monthly reports to meet organizational needs