Company Overview
Maha Yu Yi is a bookstore and distributor based at Bras Basah Complex, supplying Chinese books and educational materials to retail customers, schools, libraries, and institutions across Singapore.
Job Summary
The role focuses mainly on day-to-day accounting, reconciliation and maintaining accurate records. You will also support transaction coordination across purchasing, sales and inventory, together with some general administrative responsibilities.
Responsibilities
- Process day-to-day accounting transactions including purchase and sales invoices, receipts, and payments to maintain accurate financial records
- Perform bank reconciliations and resolve discrepancies to ensure accurate cash flow tracking
- Monitor customer accounts and proactively follow up on outstanding payments to maintain healthy receivables
- Prepare supplier payments and reconcile supplier statements to ensure timely and accurate disbursements
- Communicate effectively with customers and suppliers regarding invoices, payments, and account issues to resolve queries promptly
- Review purchasing, sales, receiving, invoicing, and inventory transaction records to ensure accuracy and completeness
- Collaborate with colleagues to verify transaction records and supporting documents for consistency and compliance
- Maintain accurate transaction records using Microsoft Dynamics 365 Business Central to support financial reporting
- Assist with month-end accounting schedules and related accounting tasks to support timely financial close
- Organize and maintain filing systems for accounting and general business documentation to ensure easy retrieval
- Support administrative coordination, correspondence, and data updates to facilitate smooth business operations
- Provide general administrative assistance as needed to support team and operational efficiency
Preferred competencies and qualifications
- Diploma, LCCI, or equivalent qualification in Accounting, Finance, or related discipline
- 2 to 5 years of relevant accounting experience, preferably in SME, retail, wholesale, distribution, or trading environments
- Hands-on experience with Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliation
- Familiarity with Purchase Orders (PO), Sales Orders (SO), invoices, and inventory transactions
- Comfortable using accounting or ERP systems experience with Microsoft Dynamics 365 Business Central is advantageous
- Proficient in Microsoft Excel for data management and reporting
- Strong organizational skills with the ability to manage work systematically and accurately
- Effective communication skills to collaborate with colleagues, customers, and suppliers
- Willingness to learn and adapt in a hands-on SME environment
