Accounts Executive - Income Auditor and Accounts Receivable/Credit

Job Highlights

• Dynamic working environment
• Open and collaborative culture

Inspired by Singapore's culture, colours, and flavours, Artyzen Singapore represents a modern interpretation of the luxury lifestyle where your utmost comforts are met.

Centrally located in the heart of the city, Artyzen Singapore is just a stone's throw from Orchard Road. Home to the 142-room luxury lifestyle accommodations, this iconic heritage landmark was once the sprawling tropical-garden mansion named Marie Villa by the great-grandson of Singapore's well-known philanthropist, the late Mr Tan Tock Seng.

Income Auditor: The Income Auditor is responsible for generating daily revenue reports and conducting reconciliations for all income streams, including cash banked and accounts receivable movements. A daily revenue report (DRR) and weekly revenue report (WRR) is to be submitted to corporate office. This role ensures the accurate recording and reporting of daily revenues, while maintaining and implementing control procedures within the income process. Cashiering is just a sub-set of the income audit process.

Accounts Receivable/Credit: The Accounts Receivable/Credit Specialist in our industry plays a crucial role in managing and optimizing the financial health of the organization. This position involves overseeing accounts receivable processes, credit management, and ensuring timely and accurate financial transactions.

Income Auditor (IA): Key responsibilities

1. Generate and analyze Daily Revenue Reports (DRR) and Weekly Revenue Reports (WRR), ensuring accuracy and completeness.
2. Conduct reconciliations for all income streams, including cash banked, credit card transactions via payment gateway portal, and accounts receivable movements.
3. Ensure timely submission of DRR and WRR to the corporate office, adhering to established deadlines.
4. Implement and maintain control procedures within the income audit process to safeguard financial integrity.
5. Ensure daily update of inflow top facilitate DOF cashflow reporting to corporate, and ensure all reconciliations are accounted for and tally to month-end closing ledgers/reports.
6. Collaborate with relevant departments and team members to address discrepancies and resolve issues promptly.
7. Document all income-related transactions and maintain accurate records for review and audit.
8. Participate in audits and internal reviews to validate the accuracy of financial records.
9. Stay abreast of industry regulations and best practices related to income auditing and cashiering.
10. Assist in the enhancement of income-related systems and processes with FM / DOF.
11. Cashiering activities, ensure compliance and investigates cash discrepancies.
12. Ad-hoc surprise cash count and communicate unexplained discrepancies to Director of Finance
13. Reconcile daily cash collections and prepare reports, ensure proper documentation, and secure handling of cash working along with AP Executive for managing the Finance float and bank-in.
14. Provide ad-hoc reports and analysis as required by management.

Accounts Receivable/Credit: Key responsibilities working along with FM/DOF

1. Accounts Receivable Management:

• Generate and issue accurate and timely Tax invoices to guests, or Debit/Credit Notes.
• Monitor accounts receivable aging and follow up on overdue payments, ensure it tally with General ledger, and to highlight past due collections.
• Collaborate with sales and front desk teams to resolve billing discrepancies.

2. Credit Management & Reporting:

• Evaluate and establish credit terms for new customers.
• Conduct credit checks on potential clients and make credit limit recommendations.
• Monitor and manage credit limits and terms for existing customers.
• Communicate with S&M to resolve issues and propose credit limit based on ACRA.

3. Billing and Invoicing:

• Ensure accurate and timely billing of all hotel services.
• Review and verify billing information for completeness and accuracy.
• Work closely with other departments to resolve billing discrepancies.

4. Cash Application and Collections:

• Apply payments accurately to guest accounts.
• Reconcile payments received with outstanding balances.

5. Customer Service and Compliance:

• Handles correspondence and queries regarding city ledger accounts.
• Respond promptly and professionally to inquiries regarding billing / credit issues.
• Ensure compliance with relevant accounting standards and hotel policies.
• Ensure all commissions are accounted for correctly accounted for per agreement.
• Prepare quarterly GST Output tax returns for review.

Qualifications:

• Bachelor's degree in Accounting, Finance, or related field.
• Previous experience in income audit and accounts receivable, preferably in the hospitality industry.
• Strong understanding of accounting principles, tax regulations, and labor laws.
• Proficiency in relevant accounting software and Microsoft Office Suite.
• Excellent attention to detail and organizational skills.
• Effective communication and interpersonal abilities.
• Proven ability to work under pressure and meet deadlines.