Accounts Executive

Job Summary

The Accounts Executive will be responsible for managing end-to-end accounts payable processes while working closely with the Procurement team to ensure accurate, timely, and compliant processing of transactions. The role also supports cost control, inventory reconciliation, budgeting, audit preparation, and selected accounts receivable follow-ups. This position requires strong attention to detail, accountability, and the ability to work effectively within tight reporting timelines.

Key Responsibilities

Accounts Payable & Procurement Support

• Work closely with the Procurement team to verify purchase orders, invoices, and supporting documents.

• Ensure all purchase documentation is complete and compliant, including receipt of approved Purchase Requisitions (PRs) prior to processing Purchase Orders (POs).

• Verify that Standard Operating Procedures (SOPs) are strictly followed for the approval of Purchase Orders.

• Ensure timely and accurate receipt, verification, and authentication of purchased goods and services, including three-way matching of PO, invoice, and delivery documentation.

• Process supplier invoices in a timely manner and ensure correct accounting treatment.

• Maintain proper filing and documentation for audit and compliance purposes.

Cost of Goods Sold (COGS) & Inventory

• Monitor and account for Cost of Goods Sold (COGS) accurately.

• Support and participate in stocktakes and ensure inventory quantities are correctly reflected in the accounting system.

• Reconcile inventory balances between physical stock and accounting records and investigate discrepancies.

• Ensure inventory-related transactions are accurately recorded in accordance with accounting policies.

Budgeting, Reporting & Audit

• Assist in the preparation of budgets, forecasts, and cost reports.

• Support the preparation of audit schedules and respond to internal and external audit queries.

• Provide accurate financial data and analysis to support management reporting.

Accounts Receivable Support

• Assist in chasing outstanding payments from clients, working closely with the Account Manager and relevant stakeholders.

• Support billing and collection activities to help ensure timely cash inflows.

Recommended Qualifications & Attributes

• Part-qualified accountant (e.g., ACCA Level II or equivalent).

• Minimum 4 years of experience in a similar finance or accounting role.

• Strong understanding of Accounts Payable processes, with working knowledge of billing and basic Accounts Receivable principles.

• Meticulous attention to detail and a high sense of accountability, particularly in invoice accuracy and documentation control.

• Proactive, well-organized, and able to manage tight deadlines, especially during invoicing cycles and month-end closing.

• Strong communication skills with the ability to work effectively across departments.

• Ability to work independently on operational tasks while supporting team objectives.