Responsibility
- Responsible for full set of accounts.
- Ensure accuracy and timely closure of accounts.
- Formulate and review existing accounting processes throughout the Company to ensure accounting and financial reports accurately reflect the conditions of the business.
- Perform variance financial analysis on the financial performances of the Company.
- Prepare estimated monthly cash flow of the company.
- Finalize yearly financial report and submit to Director for approval for audit purpose.
- Follow-up on outstanding balance sheet items.
- Liaise with external auditor and tax agent.
- Liaise with bankers in relation to credit facilities, banking matters etc.
- Regular checking for daily auto backup status of accounting system
Project No. & Sales Order
- Issue Project Number & maintain Budget Control for customer's LOA / Contract / Purchase Orders (PO) received and accepted by director.
- Get approval for increase additional budget cost.
- Create and maintenance customer details in system.
- Update customer's LOA / Contract / PO into Sales Order (SO).
- Review SO Outstanding Report and verify with project outstanding work.
Billing to Customer
- When required, issue Delivery Order (DO) and ensure DO copy signed by customer.
- Issue and sending Invoice / Credit Note.
- Ensure monthly billing for progressive claim and rental.
- Sending Statements and liaise with customers on payment schedule.
- Prepare Debtor Aging Report with customers payment schedule.
Accounting
- Update system of all receipts including customer's payment.
- Make data entries for Suppliers invoice after verify quantity and unit rate.
- Verify total monthly Purchase Invoice in system with suppliers statement.
- Inspect every expense before proceeding for payment preparation.
- Submit checked Creditor Aging Report to Director for payment approval.
- Prepare payment voucher for approved expenses.
- Maintain suppliers bank detail in Autocount system.
- Generate Fast/Giro bulk payment file from system and upload into internet banking for directors approval.
- Update monthly auto debit transactions into system as per bank statement.
- Maintain journal entries, reconciliation for bank statement.
- Prepare WIP report and submit to Director for reviewing.
- Quarterly checking sales & purchase GST report and ensure GST captured correctly in system according to IRAS regulations before do online submission.
- Furnish all documents require by external auditor during annual audits.
- Filing all record and supporting documents according to Income Tax Act and GST Act requirement.
- Knowledge of Autocount Software would be an advantage
- Any other ad hoc duties if assigned
Requirement
- Diploma/Degree equivalent
- Min 2 to 3 years of working experiences in related field
- Ability of work under stressful deadlines and independently
- Possess effective organizational and follow-up skills, meticulous
- Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner.
