Accounts Executive (Construction)

. Responsible for full set of accounts.

. Ensure accuracy and timely closure of accounts.

. Formulate and review existing accounting processes throughout the Company to ensure

accounting and financial reports accurately reflect the conditions of the business.

. Perform variance financial analysis on the financial performances of the Company.

. Prepare estimated monthly cash flow of the company.

. Finalise yearly financial report and submit to Director for approval for audit purpose.

. Follow-up on outstanding balance sheet items.

. Liaise with external auditor and tax agent.

. Liaise with bankers in relation to credit facilities, banking matters etc.

. Regular checking for daily auto backup status of accounting system.

Project No. & Sales Order

. Issue Project Number & maintain Budget Control for customer's LOA / Contract /

Purchase Orders (PO) received and accepted by director.

. Get approval for increase additional budget cost.

. Create and maintenance customer details in system.

. Update customer's LOA / Contract / PO into Sales Order (SO).

. Review SO Outstanding Report and verify with project outstanding work.

Billing to Customer

. When required, issue Delivery Order (DO) and ensure DO copy signed by customer.

. Issue and sending Invoice / Credit Note.

. Ensure monthly billing for progressive claim and rental.

. Sending Statements and liaise with customers on payment schedule.

. Prepare Debtor Aging Report with customers payment schedule.

Accounting

. Update system of all receipts including customer's payment.

. Make data entries for Suppliers invoice after verify quantity and unit rate.

. Verify total monthly Purchase Invoice in system with suppliers statement.

. Inspect every expense before proceed for payment preparation.

. Submit checked Creditor Aging Report to Director for payment approval.

. Prepare payment voucher for approved expenses.

. Maintain supplier bank detail in Autocount system.

. Generate Fast/Giro bulk payment file from system and upload into internet banking

sfor directors approval.

. Update monthly auto debit transactions into system as per bank statement.

. Maintain journal entries, reconciliation for bank statement.

. Prepare WIP report and submit to Director for reviewing.

. Quarterly checking sales & purchase GST report and ensure GST captured correctly

in system according to IRAS regulations before do online submission.

. Furnish all documents require by external auditor during annual audits.

. Filing all record and supporting documents according to Income Tax Act and

GST Act requirement.

. Knowledge of Autocount Software would be an advantage

- Any other adhoc duties if assigned