Established in 2007, Canatec is a leading provider of precision cooling solutions in the Southeast Asian region.
Key Responsibilities:
1. Accounts Payable & Accounts Receivable
1.1 Accounts Payable
- Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
- Process payments according to company schedule.
- Reconcile supplier statements and resolve billing discrepancies.
1.2 Accounts Receivable
- Issue invoices for project and maintenance jobs promptly and accurately.
- Monitor outstanding receivables and follow up with customers for overdue payments.
- Maintain AR aging schedule and coordinate with internal teams on billing progress.
2. Stock & Shipment Management
2.1 Stock Management
- Maintain accurate stock records and track all stock movements.
- Conduct quarterly stock take and reconcile variances.
2.2 Shipment Management
- Monitor shipments and ensure GST declaration and related documentation are completed.
- Arrange payment for GST declaration.
- Coordinate with suppliers and relevant parties to follow up on supplier invoice payments.
3. Quarterly GST Submission & Monthly / Quarterly Closing
- Maintain and update GST records in compliance with statutory requirements.
- Prepare and submit quarterly GST filings timely and accurately.
- Perform monthly bank reconciliations.
- Carry out monthly and quarterly closing activities including journal posting and account reconciliations.
4. Cost Sheet Management
- Update project cost sheets regularly for accurate reflection of costs.
- Ensure cost sheets support accurate billing and revenue recognition.
5. General Ledger (GL) Accounting & Monthly Closing
- Perform monthly GL closing ensuring all transactions are captured accurately.
- Prepare and post journal entries, accruals, and adjustments.
- Reconcile balance sheet schedules and resolve any discrepancies.
- Support preparation of internal management reports when required.
6. Other Finance Tasks
- Support the preparation of monthly, quarterly and annual financial reports.
- Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
- Maintain proper filing and documentation of financial records for audit and compliance purposes.
- Liaise with internal departments (Project, FM, HR, Admin) on finance-related matters.
- Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
- Perform any other finance and administrative duties as assigned by the Accounts Manager.
7. Admin Tasks
- Co-ordinate and administer flight reservations, hotel accommodation bookings, and visa applications for business travel.
Requirements:
- Diploma in Accounting, or its equivalent.
- LCCI, CAT, or equivalent accounting certification will be advantage.
- Minimum 3 years of relevant accounting experiences, preferably in engineering, trading, import/export, or project-based industries.
- Experience in inventory accounting, stock management and shipment-related transactions would be advantageous.
- Familiarity with project costing, cost tracking, and billing processes is preferred.
- Proficient in Microsoft Excel.
- Familiar with Quickbook accounting software.
- Understanding of import/export documentation, customs declarations, and logistics processes will be advantage.
Other Information:
- Work Location: East Region
- 5 days work week (Mon to Fri - 9am to 6pm)
- Performance Bonus
- Medical and Dental Benefit
