1. Accounts Payable & Accounts Receivable
- Ensure Purchase Orders (POs) are issued to suppliers within required timelines.
- Process payments according to company schedule.
- Reconcile supplier statements and resolve billing discrepancies.
- Issue invoices for project and maintenance jobs promptly and accurately.
- Monitor outstanding receivables and follow up with customers for overdue payments.
- Maintain AR aging schedule and coordinate with internal teams on billing progress.
2. Stock & Shipment Management
- Maintain accurate stock records and track all stock movements.
- Conduct quarterly stock take and reconcile variances.
- Monitor shipments and ensure GST declaration and related documentation are completed.
- Arrange payment for GST declaration.
- Coordinate with suppliers and relevant parties to follow-up on supplier invoice payments.
3. Quarterly GST Submission & Monthly / Quarterly Closing
- Maintain and update GST records in compliance with statutory requirements.
- Prepare and submit quarterly GST filings timely and accurately.
- Perform monthly bank reconciliations.
- Carry out monthly and quarterly closing activities including journal posting and account reconciliations.
4. Cost Sheet Management
- Update project cost sheets regularly for accurate reflection of costs.
- Ensure cost sheets support accurate billing and revenue recognition.
5. General Ledger (GL) Accounting & Monthly Closing
- Perform monthly GL closing ensuring all transactions are captured accurately.
- Prepare and post journal entries, accruals, and adjustments.
- Reconcile balance sheet schedules and resolve any discrepancies.
- Support preparation of internal management reports when required.
6. Other Finance Tasks
- Support the preparation of monthly, quarterly and annual financial reports.
- Assist in annual audit processes by preparing schedules, resolving auditor queries and providing required documentation.
- Maintain proper filing and documentation of financial records for audit and compliance purposes.
- Liaise with internal departments on finance-related matters.
- Assist in the implementation and improvement of accounting workflows, internal controls and reporting processes.
Requirements:
- Diploma in Accounting, Finance, or related field.
- Minimum of 4 years relevant accounting experience, preferably in an equipment installation, project-based, or SME environment.
- Knowledge of inventory accounting.
- Proficiency in accounting software QuickBooks and Microsoft Office.
- Strong sense of responsibility, initiative, and problem-solving skills.
- Detail-oriented with good organizational and time management skills.
- Good communication and interpersonal skills.
Others:
Work Location: East of Singapore (Kaki Bukit)
