Accounts Executive (AR/AP/GL)

Company Overview / Employee Value Proposition

HCS Scientific & Chemical Pte Ltd is a leading distributor of scientific laboratory supplies in Singapore and we represent renowned manufacturers worldwide. We seek to become a highly adaptable business by innovating and evolving to suit today's ever-changing customer demand. We encourage our team members to share their new ideas and feedback in playing a vital role in our organization. We also believe in proactively sharing our short-term and long-term goals with our staff in view of each individual's development plans. This is so that our staff can know our company's direction and align it with their own career and development plans. We place high importance in developing sustainable plan to attain positive business growth and stay ahead of the competition. As part of our company's expansion, we are seeking individuals who are highly passionate in their work and who want to make a difference in life. Since our establishment in 1998, HCS has been supplying wide range of products and services to the laboratory users in the Government Institutions, Pharmaceutical, Petrochemical, Food and Chemical industries, Testing Laboratories and R&D institutes. As a customer-oriented company, we are confident in providing solutions for product applications and value-added services to all our customers. Our mission is to support the advancements in both scientific and chemical industry by offering innovative and cost-effective solutions to meet our customers needs. We strongly believe the improvement of the quality of life for all people through supporting the Research and Development of Science and Technology. HCS aims to provide variety range of laboratory apparatus and obliged to conduct good rapport and trustworthy business relationship with reasonable price for our customers.

Job Summary

Lead and supervise daily accounts receivable, accounts payable, and general ledger operations to ensure timely and accurate financial processes. Drive process improvements and compliance to support financial reporting and audit readiness.

Responsibilities

• Lead and supervise the accounts team to deliver accurate and timely AR/AP/GL operations aligned with quality standards
• Enforce compliance with policies and standard operating procedures by ensuring complete documentation, approvals, and audit trails
• Manage the order-to-cash process including delivery order and invoicing, statement of accounts submission, collections follow-up, and customer receipt posting to optimize cash flow
• Perform daily bank reconciliation and clear receipts and payments in the accounting system to maintain accurate cash records
• Oversee the invoice-to-pay process including purchase order matching, invoice posting, payment scheduling, and execution via bank portal to ensure timely vendor payments
• Manage special accounts payable workflows such as advance payments, multi-currency and agency remittances, and vendor credit memos to maintain accurate vendor accounts
• Lead month-end closing activities including journal entries, account reconciliations, variance analysis, and preparation of management reports to support financial decision-making
• Own prepayment, accrual, and fixed asset schedules ensuring general ledger tie-out and proper supporting documentation for accurate financial statements
• Lead year-end closing processes and preparation of financial statement packs while coordinating audit schedules and responding to audit queries to ensure compliance and transparency
• Drive continuous process improvements, deliver training, and facilitate cross-coverage within the team to strengthen internal controls and reduce errors

Required competencies and certifications

• Diploma in accounting or relevant experience in accounting functions
• Proficiency in Microsoft Office, especially Excel
• Residency in Singapore (mandatory for this vacancy)

Preferred competencies and qualifications

• Experience in full set accounting and financial reporting
• Knowledge of SAP Business One (SAP B1)