Main Duties and Key Responsibilities:
- Match Delivery Orders to Purchase Orders and invoices to ensure the description, quantity and price are correct prior to processing payment.
- Follow up with suppliers, purchasing and store on any discrepancy in pricing/statement of accounts, and follow up on Credit Note and Debit Note when necessary.
- Payment processing with proper controls such as preparation of payment batches, supplier reconciliations, payment vouchers, and voiding of invoices.
- Reconciliation with suppliers statements of accounts to ensure our supplier ledgers are accurate.
- Monitor the status of approvals for cheques and bank transfers to ensure payments are made within the credit period.
- Maintain suppliers contract listing, ensuring timely reminders are sent to Department Heads when due for renewal (including licences, permits and concessionaire agreement office rentals).
- Verify and process all staff claims, ensuring compliance with established SOPs.
- Manage IRAS tax clearance for foreign employees upon leaving.
- Record accruals for expenses incurred but not yet invoiced.
- Perform monthly closing of AP and reconciliation to GL.
- Collate all utility billings and prepare a monthly summary of water, electricity and gas consumption.
- Support internal and external audit processes related to payables transactions.
Requirements:
- Degree/Diploma in Accountancy, Business Studies or its equivalent
- Proficient in Microsoft Excel
- Must be proactive, meticulous and able to work independently
- Able to meet tight deadlines
