Job Summary
We are looking for a reliable, mature, and hands on Account/ Office Manager to oversee the company's accounting, administrative, and office operations functions. This role requires a well-organised individual who can manage full-set accounts, monitor cash flow, support statutory and compliance matters, and ensure the smooth day-to-day running of the office.
The ideal candidate should be independent, detail-oriented,and capable of working in a fast-paced project-based environment. Experience in the interior design, fit-out, renovation, or construction industry will be an added advantage, as the role requires close coordination with project teams, subcontractors, suppliers, clients, and management.
Key Responsibilities
Accounting
- Manage and maintain full set accounts accurately and on a timely basis.
- Handle accounts payable and accounts receivable, including invoice verification, payment processing, collections follow-up, and statement reconciliation.
- Perform bank reconciliation, monitor account balances, and ensure accurate financial records.
- Prepare monthly, quarterly, and yearly financial reports for management review.
- Monitor cash flow, payment schedules, and financial commitments to support business operations.
- Assist in budget planning, cost control, and financial tracking across company activities and projects.
- Check and balance staff claims, petty cash, reimbursements, and expense records.
- Liaise with auditors, tax agents, bankers, and external consultants on accounting and finance matters.
- Support year end closing, audit preparation, and submission of financial schedules.
- Ensure proper filing and maintenance of all finance related records and supporting documents.
Statutory Compliance and Payroll
- Handle GST submission, tax related matters, CPF contributions, payroll processing, and other statutory requirements.
- Ensure timely submission of required compliance documents and government filings.
- Coordinate with external payroll or accounting service providers where applicable.
- Maintain proper records for employee salary, leave, claims, and statutory deductions.
- Support management in ensuring compliance with company policies and financial control procedures.
Office Administration and Operations
- Oversee the day-to-day office administration and operations to ensure an efficient and well-organised work environment.
- Manage office supplies, vendor contracts, utilities, subscriptions, insurance renewals, licence renewals, and office maintenance.
- Maintain proper control of company records, agreements, contracts, and administrative documentation.
- Coordinate with suppliers, service providers, contractors, and building management on office-related matters.
- Support management with business correspondence, filing systems, meeting arrangements, and internal coordination.
- Ensure office processes and administrative workflows are organised, practical, and effective.
- Provide financial and administrative support to the project and operations teams where required.
- Track payments, project claims, variation support documents, and subcontractor / supplier billing records.
Job Requirements
- Diploma or Degree in Accounting, Finance, Business Administration, or equivalent.
- Minimum 4-5 years of relevant working experience, preferably in the interior design, fit-out, renovation, construction, or project-based industry.
- Strong knowledge of full set accounts, AP / AR, bank reconciliation, month end closing, budgeting, cash flow monitoring, and financial reporting.
- Experience in handling payroll, CPF submission, GST reporting, tax matters, audit preparation, and statutory compliance.
- Familiar with office administration, vendor coordination, documentation control, insurance matters, licence renewals, and general office management.
- Proficient in Microsoft Office, especially Excel, Word, and PowerPoint, as well as accounting software.
- Able to read, understand, and manage financial and administrative documentation with strong attention to detail.
- Able to communicate effectively in English and Chinese to liaise with Chinese speaking clients, contractors, suppliers, and vendors.
- Strong organisational, analytical, and problem-solving skills.
- Able to work independently, manage multiple responsibilities, and meet deadlines in a fast-paced environment.
- Responsible, meticulous, proactive, and able to maintain a high level of confidentiality.
- Good interpersonal and coordination skills, with the ability to support management and work closely with project, admin, and operations teams.
- Commercial awareness and practical understanding of project-based business operations.
- Positive working attitude, initiative, and willingness to take ownership of assigned responsibilities.
- Ability to improve systems, streamline processes, and strengthen workflow efficiency.
Working Hours
Monday to Friday, 9:00am to 6:00pm
Employee Benefits
- Attractive remuneration package with incentives and performance bonus.
- Employee benefits inclusive of hospitalisation insurance, birthday leave, festive eve off day, and annual leave of up to 21 days.
- In/ Outpatient Medical and hospitalisation insurance coverage.
- Birthday leave and festive eve early release.
- Career development opportunities, including training and certification support.
- Transport or mobile allowance
- Long service / recognition award
- Family care leave
- Project completion incentive
- Annual salary reviews
- Positive and supportive work environment.
- Clear career progression opportunities for strong performers.
- 5-day work week (Monday to Friday, 9:00am to 6:00pm). Flexible
- Office conveniently located within walking distance from Tai Seng MRT.
Suitable Candidate Profile
This role is suitable for someone who is not only strong in accounts, but also capable of managing office administration confidently and independently. The successful candidate should be dependable, organised, commercially aware, and comfortable supporting both financial control and operational office matters in a growing company environment.
