accounts cum admin executive

Responsibilities

Procurement & Accounts Payable (AP)

. Source, compare, and issue purchase orders for raw materials (timber, hardware, finishes) and

factory supplies.

. Liaise with suppliers on delivery schedules, quality, and pricing.

. Process supplier invoices, verify against purchase orders and delivery orders, and schedule

timely payments.

. Reconcile supplier statements and maintain accurate AP records.

Projects & Accounts Receivable (AR)

. Coordinate with project and production teams to generate quotation, invoices for customers.

. Perform project scheduling, tracking and analysis.

. Monitor accounts receivable, issue monthly statements, and follow up on outstanding payments.

. Process customer receipts and reconcile AR aging reports.

. Assist in sales order entry and ensure accurate documentation for each project.

General Admin & Office Support

. Maintain proper filing (physical and electronic) for all financial and procurement documents.

. Assist with administrative tasks such as answering phone calls, email and supporting factory

administration.

. Prepare basic financial reports (e.g., AP/AR summaries) for management.

. Support in ad-hoc duties related to factory operations and office management.

Requirements

. Diploma in Accounting, Business Administration, or related field.

. Minimum 2 years of relevant experience in a similar combined role (Manufacturing and

Construction industry preferred).

. Familiarity with procurement processes and basic accounting principles (AP/AR).

. Proficient in Microsoft Office applications and QuickBooks desktop software experience will be

an added advantage.

. Good communication skills in English and Mandarin to liaise with Suppliers/Customers.

. Meticulous, detail-oriented and with a strong sense of accountability, excellent organizational

and time-management skills.

. Self-motivated and able to work well under deadlines, willing to learn and adapt quickly to

change.

. Able to start work immediately or with short notice period