This role supports both administrative and accounting functions to keep the office running smoothly.
1. Accounting Duties
- Generate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.
- Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up prepare Accounts Payable documents for payment release.
- Verify and calculate monthly overtime and site work allowance based on approved timesheets and attendance records.
- Assist in verifying staff claims to ensure they follow proper accounting treatment.
- Assist in preparing financial reports, company accounts, and statutory filings.
- Assist in providing project-related financial data to support project and business decision-making.
2. Administrative Duties
- Answer and direct phone calls in a professional manner (shared with office team).
- Maintain pantry supplies and manage stationery inventory for the office.
- Assist with customer visits, training, and internal meetings - including meeting room setup and refreshment arrangements.
- Arrange staff overseas travel - search and book flights, hotels, airport transfers, and travel insurance.
- Assist with annual insurance renewals and project-related insurance.
- Provide backup support in coordinating courier/freight arrangements and preparing logistics documents (PO, DO, Packing List, Quotations), when required.
3. General Duties
- Ensure the office environment is clean and tidy (shared responsibility).
- Follow workplace safety and hygiene procedures.
- Provide suggestions to improve daily processes and efficiency.
Requirements:
- Min. Diploma in Accounting/ Finance
- Prior experience in admin and accounting roles
- Proficiency in Microsoft Office and accounting software (Business Central)
- Highly organized, responsible, and good with numbers.
- Able to work independently and as part of a team.
