We are growing and looking for driven, meticulous, with initiative and can work independently individual to join us as Accounts Executive in the Finance Department.
You will perform daily accounting & finance duties including but not limited to receivables and payables processes, general ledger, tax and bank reconciliation, etc.; perform monthly financial closing activities and some general Admin duties.
Accounts Administration
- Manage and maintain full set accounts and day-to-day accounting operations. (eg. AR, AP, issuance of sales tax invoices, debit/credit notes, bank reconciliation & GL accounting, transactions, journal entry preparation and etc).
- Preparation of Tax Invoice, E-invoice Submission & other govt portal if necessary.
- Handle all regulatory submissions.
- Prepare, review and submit quarterly GST returns.
- Check employees expenses claim against receipts for reimbursement.
- Reconcile accounts before payment.
- Ensure all vendor invoices, sales invoices, payments, receipts, accruals and other relevant month end journals are posted accurately into accounting system.
- Arrange Cheque Collection, Bank-in Cheque Received and Postage of Invoices
- Handle creditors queries
- Check and control creating new account code for creditors
- Ensure all customer enquiries and complaints are handled promptly and in a professional manner.
- Handle Payment vouchers and payment requests etc and resolve payment related enquires
- Check all invoices against delivery order prior payment, ensure invoices from suppliers tally with purchase orders (if any) and timely and accurate accounts payable.
- Handling incoming & outgoing calls
- Organise and maintain an updated filing system to provide quick and efficient reference for Management Review
Projects
- Monitor Project Claim Status and Contract Performance Obligation Fulfilment
- Submission of Project Claims to clients
- Liaising with Project Managers/ Engineers regarding the Project Claim Status and other supporting documents needed for the claim
- Updating and Monitoring the Summary List of Outstanding Receivables, Prepare Reminder Claims/ Letter of Demand if required
- Update List for Project Claim Forecast, Sales Register, Project Account, Accrual Summary, Reclassification list and Perform Variances Analysis
Monthly Reports
- Perform monthly bank reconciliations and liaise with banks on banking transactions
- Manage timely closing process and reconciliations, including for intercompany transactions.
- Prepare monthly reports on project cash flows, creditors/debtors list, progress claims receivables reports
- Ensure prompt year end and month-end closings
- Assist in year-end closing and financial reporting
Tax & Audit
- To prepare year end audit (including corporate and deferred taxation computation) and liaise with external auditors.
- To assist in preparing documents required for annual tax return and estimated chargeable income (ECI) submission.
- Prepare and update tax and audit schedules.
- Coordinate and work with auditors closely to complete yearly financial audit.
- Support audit and tax queries
Others
- Adhere to company's financial policies and procedures
- Constantly updated oneself with the developments in law and regulations in accounting requirements
- Perform any other ad-hoc duties as assigned to support the Finance and Admin Department
- Assist with data migration for implementation of new accounting system
Requirements
- Minimum 3-5 years experience in accounting & finance.
- Strong understanding of accounting principles
- Diploma in Accounting & Finance or equivalent
- Self-starter, initiative, meticulous, sharp, organized, detail oriented and good communication skills.
- Positive and resourceful, good interpersonal skills and a team player
- Able to work independently and attentive to details and accuracy with strong sense of responsibility
- Willing to take up additional roles and responsibilities as and when required.
- Hands-on experience in accounting systems such as UBS, Autocount would be an advantage.
- Able to start work immediately or within short notice
- Able to multi-task and prioritise work scope efficiently
- Proficient in MS Excel and Word
- Experience in construction industry
- Some supervisory experience
- Willing to work in Tuas Area
- Able to start immediately or at short notice.
