Accounts Assistant (Monday to Friday, 9am to 6pm)

Bonjour! We are MERCI MARCEL, a relaxed French social destination bringing dining & shopping experience in unique design spaces.

About the Role
We are looking for a reliable, organised and detail-oriented Accounts Assistant to support the day-to-day operations of our Finance team in the F&B industry.

The role is suitable for someone who enjoys administrative and finance-related work, has strong attention to detail, and is comfortable working with outlet teams, suppliers and internal departments. You will support finance operations including sales reconciliation, accounts payable, supplier records, expense tracking, reporting and administrative finance matters.

You will work closely with the Finance team and outlet managers to ensure finance records, reports and documents are prepared accurately and on time.

What you will do:

Assist with recording and reconciling outlet sales against money received in the bank.

Prepare cash discrepancy reports and follow up on any variances.

Prepare and send sales reconciliation reports to outlets.

Reconcile supplier statements of account against MarketMan and accounting software records.

Reconcile bank payments against the accounts payable ledger.

Record credit notes and reconcile intercompany invoices.

Assist with maintaining item records in MarketMan, including inventory items, new or substitute items, pricing, categories, assortment and supplier details.

Assist with checking purchase orders against supplier invoices, including price, quantity and total amount where required.

Prepare weekly price update reports, change reports, receiving incident reports and inventory reconciliation reports.

Check and investigate FOC, wastage, discounts and post-void transactions.

Verify complimentary sales, staff meals and discounts in the POS system and ensure proper approval is obtained.

Prepare monthly reports including average spending, filtered water, cancelled items, FOC, discounts and entertainment.

Maintain records for repairs and maintenance, including aircon, fire extinguisher, grease trap and other outlet-related expenses.

Prepare reports for repairs and maintenance, restaurant supplies and kitchen supplies.

Check Cabcharge transactions and submit monthly reports.

Review and process employee expense claims in accordance with internal control regulations.

Manage finance and accounting documents such as lease agreements, insurance, licences and related records.

Support finance administrative tasks such as printing in-house menus, assisting with inventory taking and preparing invoices when required.

Open supplier accounts and prepare forms such as bank and GIRO forms.

Perform other finance and administrative duties as assigned.

Join us if you are:

Prior accounts, finance or administrative experience is required, preferably in F&B, hospitality, retail or a fast-paced environment.

Diploma or equivalent qualification in Accounting, Finance, Business Administration or a related field is an advantage.

Good communication and organisational skills.

Strong attention to detail and accuracy.

Comfortable working with numbers, reports and reconciliation tasks.

Able to work independently and follow up on tasks promptly.

Comfortable coordinating with outlet managers, suppliers and internal teams.

Familiarity with accounting software, POS systems or inventory systems such as MarketMan is an advantage.

Positive attitude and willingness to learn.

What We Offer:

Opportunity to gain hands-on finance and accounting experience in a dynamic F&B environment.

Exposure to sales reconciliation, accounts payable, supplier records, inventory reporting and finance operations.

A supportive team environment with opportunities to learn about finance processes within the F&B industry.