Accounts Assistant

Job Description:

- To provide administrative and accounting support to the Finance Department by assisting in the maintenance of accurate financial records and the processing of daily accounting transactions.

- Responsible for handling routine accounting duties including accounts payable, accounts receivable, invoicing, payment processing, and data entry in a timely and accurate manner.

- Assist in maintaining proper accounting documentation, filing systems, and financial records in accordance with company policies and procedures.

- Support the Finance Department in ensuring smooth day-to-day accounting operations and compliance with internal controls and statutory requirements.

- Work closely with management, finance personnel, project teams, suppliers, and customers to facilitate efficient financial administration.

- Carry out duties in accordance with the company's policies and applicable laws and regulations.

Duties and Responsibilities:

a. Perform daily accounting and administrative duties to support the Finance Department

b. Process supplier invoices, payment vouchers, and staff claims accurately and promptly

c. Prepare and issue customer invoices, receipts, debit notes, and credit notes

d. Record accounting transactions and maintain accurate data entry in the accounting system

e. Assist in monitoring accounts payable and accounts receivable balances

f. Follow up on outstanding customer payments and update collection records

g. Assist in preparing payment schedules and processing payments to suppliers and subcontractors

h. Perform basic bank reconciliation and assist in verifying financial transactions

i. Maintain proper filing and organization of accounting documents and records

j. Assist in preparing supporting documents for audits and financial reviews

k. Verify invoices, delivery orders, purchase orders, and supporting documents for completeness and accuracy

l. Assist in maintaining petty cash records and reimbursement claims

m. Liaise with suppliers, customers, and internal departments on routine accounting matters

n. Ensure all accounting records and documents are properly maintained and easily retrievable

o. Assist in preparing monthly accounting schedules and reports as required

p. Support the Finance Department in ensuring compliance with company policies and procedures

q. Handle general administrative duties related to finance and accounting functions

r. Maintain confidentiality of financial information and company records

s. Assist with any ad-hoc accounting assignments as directed by the Finance Manager or Management

t. Perform any other duties as assigned by management

Requirements and Qualifications:

- Diploma / Degree in Accountancy or equivalent professional qualification

- Self-motivated, details oriented and committed to meet deadlines

- Able to work under pressure and adhere to tight deadlines

- Team player and has a high degree of independence and initiative

- Analytical with good problem solving and communication skills

- High level of proficiency in Excel