KEY RESPONSIBILITIES
Accounts Payable (Primary Role)
- Monitor AP email inbox and ensure all supplier invoices are captured
- Upload/forward invoices into Xero as draft bills
- Verify invoice details (supplier name, invoice number, amount, GST)
- Ensure proper coding (expense account & outlet tracking)
- Check for duplicate invoices before posting
- Liaise with outlets / suppliers for missing or unclear information
- Prepare weekly payment listing for review
Accounts Receivable (Support Role)
- Assist in issuing invoices to customers
- Monitor incoming payments and update in system
- Follow up on outstanding balances when required
Administrative
- Maintain proper filing (softcopy) of invoices and supporting documents
- Ensure all records are complete and organised for audit purposes
- Assist in monthly closing by ensuring all invoices are recorded timely
- Work closely with outlet teams to ensure timely submission of invoices
- Clarify discrepancies (pricing, missing documents, etc.)
- Support intercompany or outlet-related transactions if required
- Assist in bank reconciliation (when assigned)
- Support ad-hoc finance tasks and reporting
- Assist in audit preparation (e.g. retrieving documents)
REQUIREMENTS
- Diploma in Accounting, Finance, or a related field.
- Experience in accounting software (such as Xero) would have an advantage
- Basic knowledge of accounting principles and financial processes.
- Strong attention to detail and ability to work in a fast-paced environment.
- Good communication and organizational skills.
- Proficient in Microsoft Office (Excel, Word, PowerPoint).
- Willing to learn and adapt to new tasks & systems.
