Job Summary
The Accounts Assistant supports the financial operations of our AHL- dementia care nursing home by maintaining accurate financial records, processing transactions, and assisting with budgeting and reporting. The role requires attention to detail, integrity, and sensitivity to the unique environment of a care facility serving residents with dementia.
Key Responsibilities
1. Accounts Payable & Receivable
- Process invoices, verify accuracy, and ensure timely payments to vendors
- Prepare and issue invoices to residents, families, or relevant agencies
- Monitor outstanding balances and follow up on payments
- Maintain proper documentation and filing of all financial transactions
2. Financial Record Keeping
- Maintain accurate and up-to-date accounting records
- Assist in reconciling bank statements and petty cash
- Record daily financial transactions into accounting systems
- Ensure compliance with internal controls and financial policies
3. Budgeting & Reporting
- Support preparation of monthly financial reports
- Assist in budget tracking and variance analysis
- Provide administrative support during audits
4. Administrative Support
- Maintain organized financial filing systems (digital and physical)
- Liaise with suppliers, staff, and residents families regarding billing matters
- Support general administrative tasks within the finance department
5. Compliance & Confidentiality
- Ensure adherence to regulatory and organizational financial policies
- Handle sensitive financial and resident-related information with strict confidentiality
Qualifications & Requirements
- Diploma or Certificate in Accounting, Finance, or related field
- At least 1-2 years of relevant accounting or finance experience (healthcare setting is an advantage)
- Proficiency in accounting software and Microsoft Excel
- Strong attention to detail and organizational skills
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
Key Competencies
- Integrity and trustworthiness
- Compassion and understanding of the elderly care environment
- Time management and ability to meet deadlines
- Problem-solving and analytical thinking
- Adaptability in a healthcare setting
Working Conditions
- Office-based role within a dementia care nursing home environment
- May require occasional interaction with residents, families, and care staff
- Standard working hours with possible flexibility during audits or month-end closing
Additional Notes
- Prior experience in healthcare or eldercare settings is preferred but not mandatory
- Training on internal systems and dementia care environment will be provided
This job description outlines the primary duties and responsibilities but is not exhaustive. The employee may be required to perform other duties as assigned by management.
