Accounts and Admin Assistant

Job Description

Moments Logistics Pte Ltd is a lean and growing logistics SME. We are looking for a dependable Accounts & Admin Assistant to support both finance and administrative functions. This role is hands-on and works closely with operations, vendors, drivers, and management.

Key Responsibilities

Accounts

• Process supplier invoices and staff claims

• Prepare and issue customer invoices based on delivery/job records

• Handle accounts payable and receivable, including payment follow-ups

• Assist with bank reconciliations and month-end closing

• Maintain proper accounting records and documentation

• Support GST submission and audit preparation

Administration

• Handle general office administration and documentation

• Maintain company records, contracts, and correspondence

• Coordinate with vendors, service providers, and internal teams

• Support administrative checks by tallying records for drafting pay advice to ensure accuracy

• Support basic HR administration (staff records, leave tracking, onboarding paperwork)

• Assist management with ad-hoc administrative and operational tasks

Requirements

• Diploma in Accounting, Finance, Business Administration, or related field

• 1-3 years of relevant accounting and/or administrative experience
  (experience in SME or logistics environment is an advantage)

• Basic understanding of accounting principles

• Proficient in Microsoft Excel and accounting software (e.g. Xero, MYOB)

• Organised, detail-oriented, and able to work independently