The Accounts and Admin Assistant is responsible for supporting day-to-day financial and administrative operations at Adelmo Singapore Pte Ltd. This role ensures accurate accounting records, smooth office operations, and effective coordination between finance, technical, and operations teams. By handling bookkeeping, documentation, vendor coordination, and office management tasks, the Accounts and Admin Assistant contribute to the company's operational efficiency, compliance, and professional standards.
Key Responsibilities:
Accounting & Financial Support
- Assist with accounts payable and receivable, ensuring accurate and timely processing of invoices and payments.
- Track outstanding client invoices and follow up for collections.
- Maintain general ledger records and support month-end and year-end financial closing.
- Assist in payroll processing, GST submissions, CPF filings, and statutory reporting in compliance with Singapore regulations.
- Manage petty cash, expense claims, and reimbursements.
- Support budgeting, cost tracking, and ad-hoc financial reporting for management decisions.
- Maintain records of vendor contracts, service agreements, and payment schedules.
Administrative & Office Support
- Maintain organized filing systems for financial documents, project records, service reports, and customer contracts.
- Assist with office supplies management, equipment maintenance, and vendor coordination.
- Support scheduling of meetings, appointments, and company events.
- Coordinate internal communications, including HR-related notifications, policy updates, and announcements.
Project & Operations Coordination
- Support the technical and operations teams with project documentation and record-keeping.
- Assist in logistics for spare parts, equipment deliveries, and inventory tracking.
- Provide administrative support during large-scale projects or service contracts.
Compliance & Reporting
- Ensure adherence to company policies, internal controls, and statutory requirements.
- Prepare accurate financial and administrative reports, invoices, and statements on time.
- Support audits by providing required documentation and explanations.
Ad-Hoc Support
- Assist management with special projects, data collection, and process improvement initiatives.
- Adapt to ad-hoc tasks from finance, HR, or technical teams as required.
Qualifications & Requirements:
- Diploma or Nitec in Accounting, Finance, Business Administration, or related field.
- 1-3 years experience in accounts, finance, or administrative support, preferably in a corporate or service environment.
- Basic knowledge of Singapore accounting standards, GST, payroll, and statutory reporting.
- Proficiency in Microsoft Office (Excel, Word) and familiarity with accounting software (e.g., Infotech).
- Strong organizational, communication, and time-management skills.
- Attention to detail and ability to handle confidential information with discretion.
- Proactive mindset with the ability to coordinate across multiple teams.
Key Competencies:
- Accuracy and attention to detail in financial and administrative tasks.
- Strong organizational, coordination, and problem-solving skills.
- Ability to prioritize tasks and manage time effectively in a dynamic environment.
- Professionalism and effective communication with internal and external stakeholders.
- Willingness to learn, adapt, and take on new responsibilities.
Adelmo Singapore Pte Ltd provides a dynamic, growth-oriented environment in the power protection industry. We are seeking motivated individuals who can efficiently manage accounts and administrative functions, support operational excellence, and contribute to the smooth functioning of the organization.
