Accounts & Admin Senior Executive

About the Association

Established in 1993, the Franchising and Licensing Association (FLA) (Singapore) champions franchising, licensing and branding as a growth strategy for Singapore enterprises. We partner closely with government agencies and international franchise bodies - including the World Franchise Council and Asia Pacific Franchise Confederation - to support members in their internationalisation journey.

Today, FLA (Singapore)represents 140 companies and over 250 brands, guided by a dedicated team of advisors, committee members, and secretariat staff committed to turning the franchising and licensing ambitions of Singapore businesses into reality.

http://www.flasingapore.org/
https://www.facebook.com/flasingapore.org
linkedin.com/company/fla-Singapore/

The Role

We are seeking a meticulous, experienced and motivated Accounts & Administration Senior Executive to oversee the association's in-house accounts and administrative functions. This role is pivotal in ensuring smooth financial operations, compliance with governance standards, and effective support for projects and membership activities.

You will collaborate with external stakeholders (auditors, book-keepers, vendors) and internal teams to uphold FLA (Singapore)s reputation for professionalism and accountability.

Key Responsibilities

(1) Finance & Governance

• Ensure strict adherence to FLA's Finance & Governance policies
• Manage invoicing, payments, credit notes, and banking documentation (including physical filing)
• Prepare payment documents for ED's approval and EXCO endorsement
• Coordinate annual financial audit with AGM-approved vendor
• Liaise with book-keeper/accountant to complete monthly reports
• Verify monthly management reports, bank reconciliations, and budget variances submit to ED and Finance Committee for Treasurer/President's approval

(2) Administration

• Office administration (letterbox, filing, document management)
• HR administration (leave applications, annual childcare leave grant submission to MOM, internal/external filing)
• Monitor membership and course participant payments

(3) Audit& Compliance

• Assist with bi-yearly expense submissions for ESG LEAD audits
• Support LEAD TFBM audits
• Assist with SSG audits (finance and documentation compliance)

(4) Event& Project Support

• Provide administrative support to project managers
• Assist with event registration and other duties as assigned by the Executive Director

The Candidate

We are looking for someone who brings:

• Strong attention to detail and organisational skills
• Initiative and motivation to work independently
• Clear communication skills to engage external stakeholders confidently
• Familiarity with accounting processes and governance procedures

If you are keen, please email your resume to [Confidential Information]