Accounts & Admin Assistant

Job Description

Moments Logistics Pte Ltd is looking for a dependable Accounts & Admin Assistant to support both finance and administrative functions. This role is hands-on and works closely with operations, vendors, drivers, and management.

Key Responsibilities

Accounts

• Process supplier invoices and staff claims
• Prepare and issue customer invoices based on delivery/job records
• Handle accounts payable and receivable, including payment follow-ups
• Assist with bank reconciliations and month-end closing
• Maintain proper accounting records and documentation
• Support GST submission and audit preparation

Administration

• Handle general office administration and documentation
• Maintain company records, contracts, and correspondence
• Coordinate with vendors, service providers, and internal teams
• Support administrative checks by tallying records against pay advice to ensure accuracy
• Support basic HR administration (staff records, leave tracking, onboarding paperwork)
• Assist management with ad-hoc administrative and operational tasks

Requirements

• Diploma or Degree in Accounting, Finance, Business Administration, or related field
• 1-3 years of relevant accounting and/or administrative experience
  (experience in SME or logistics environment is an advantage)
• Basic understanding of accounting principles
• Proficient in Microsoft Excel and accounting software (e.g. Xero, MYOB)
• Organised, detail-oriented, and able to work independently