Accounting Senior Executive / Executive

Accounting- Assistant Manager / Senior Executive

We are seeking a detail-oriented and proactive Accounting and Administration Senior Executive / Executive to join our team. The successful candidate will be responsible for managing the company's financial records, ensuring compliance with statutory requirements, and overseeing day-to-day administrative operations. This role requires a solid understanding of accounting principles, strong organisational skills, and the ability to collaborate across departments to support business efficiency.

Key Responsibilities:

A. Accounting Responsibilities:

1. Accounts Payable & Receivable: Perform accounts payable and/or receivable functions, ensuring timely processing of invoices, payments, and collections.
2. General Ledger Management: Maintain and reconcile the general ledger, ensuring accuracy and completeness of financial records.
3. Tax Compliance: Ensure compliance with tax laws and assist in the preparation of tax returns and audits, including the submission of quarterly GST and corporate tax returns.
4. Cost Management: Track and manage expenses, identify cost-saving opportunities, and implement financial strategies to improve operational efficiency.
5. Audit Support: Coordinate with internal and external auditors during audit cycles and provide necessary documentation and support for audits.
6. Financial Reporting: Assist in providing information for the review of monthly financial statements, including income statements, balance sheets, and cash flow statements, ensuring accuracy and compliance to accounting policies and principles.
7. Budgeting and Forecasting: Assist in providing information for annual budgets and financial forecasts.

8. Internal Controls: Implement internal controls to safeguard company assets, including the reconciliation of bank statements, accounts, and inventories.

B. Administrative Responsibilities:

1. Corporate Secretary: Coordinate and liaise with corporate secretarial agent and ensure completeness of documentation and submission in compliance with statutory requirements.
2. IT Maintenance: Coordinate and liaise with internal/external IT service provider, software consultant on any IT related issues including hardware purchases, software projects, setting up new IT equipment and access rights for staff.
3. Insurance Management: Liaise with insurers and agents to review, purchase, or renew company and employee coverage, ensuring adequate protection at all times.
4. Document Management: Maintain organized files and records for financial, legal, and administrative documents, ensuring easy retrieval and compliance with retention policies.

C. Other Duties:

1. Process Improvement: Continuously evaluate and assist in streamlining accounting and administrative processes to increase efficiency and reduce errors.
2. Other Adhoc duties as assigned.

Required Skills & Qualifications:

1. Educational Background:

Minimum a Diploma in Accountancy

2. Experience:

. Minimum 5years of experience in accounting and tax practices.

. Proven experience in managing financial records, preparing reports, and administering office functions.

3. Technical Skills:

. Proficiency in accounting software (e.g., Sage, Pronto) and Microsoft Office Suite (Excel, Word, PowerPoint).

. Strong understanding of accounting principles and financial reporting standards.

. Familiarity with tax preparation and payroll software.

4. Soft Skills:

. Strong organizational, time management, and multitasking abilities.

. Effective communication and interpersonal skills.

. High integrity and ability to manage confidential information.

. Detail-oriented with strong problem-solving skills.

1. Other Skills:

. Strong analytical ability to interpret complex financial data.

. Capacity to work under pressure, meet deadlines, and handle multiple responsibilities simultaneously.

Work Environment:

. Full-time office-based role.

. Overtime may be required during peak periods (month-end, year-end closing, or audits).

. Collaboration with internal teams and external partners is expected.