Department: Finance
Accounts Payable
- Scan and save purchase requests, delivery notes, and invoices.
- Perform 3-way match (PR/DO/Invoice) with approvals and correct amounts.
- Stamp and forward unapproved invoices for approval.
- Indicate account codes and enter data into SAP.
- Ensure all invoices are approved and saved monthly.
- Schedule monthly vendor payments in the 2nd week and prepare payment summaries for approval.
- Create and upload bank files, print bank advice, update cash book, and input AP payments in SAP.
- Address vendor queries and manage AP aging reports post-month-end.
Accounts Receivable
- Enter PSD invoices into SAP and issue debit/tax invoices upon request.
- Code invoices and enter them into SAP.
- Update cash book and offset receipts against invoices in SAP.
- Collaborate bank advice and remittance details for archiving.
- Assist in credit management and customer payments.
- Generate AR aging reports post-month-end.
Monthly Tasks
- Create and input journals for provisions, depreciations, and accruals in SAP.
- Update exchange rates and process revaluation.
- Reconcile inventory and rental stock with SAP.
- Generate bad debts allowance and reconcile intercompany AP/AR.
Statutory Submissions
- Monthly withholding tax and quarterly GST returns to IRAS.
- Generate monthly P&L and balance sheet statements.
- Prepare audit schedules and tax schedules for annual reports.
General Admin
- Process ad-hoc payments, monitor cash flow, and update schedules.
- Maintain fixed assets and process expense claims.
- Review policies for efficiency improvements.
- Perform other duties as assigned.
HR Admin
- Process monthly wages and maintain the foreign workers database.
- Manage work permit renewals and certificate updates.
- Handle payroll, leave, health claim reimbursements, and levy claims.
- Prepare annual income tax returns and audit schedules.
- Support other HR-related tasks as needed.
Professional requirements, experience and skillset
- Minimum Diploma in Accountancy, CA & ACCA is preferred
- 3-5 years experience in a similar role.
- Excel, Word, Outlook: Sound knowledge is mandatory.
- Experience in SAP Accounting would be an advantage.
- Good numeracy, analytical and organizational skills.
- Trustworthy, meticulous, strong sense for flexibility and responsibility.
- Self-motivated, independent, and committed.
- Open-minded personality with ample cultural awareness.
- Eagerness to work in a multicultural team.
- Self-confidence and high self-assertion.
- Eagerness to learn and adopt knowledge.
- Diligence and precise working style.
- Preferred Singaporean / PR only.
