ACCOUNT EXECUTIVE

The Accountant supports the finance team with daily accounting tasks related to bunker fuel transactions, vendor payments, customer billing, and operational reconciliations. This role requires accuracy, attention to detail, and the ability to work with marine fuel documents such as Bunker Delivery Notes (BDNs), mass flow meter readings, supplier invoices, and vessel-related charges. The ideal candidate is organized, analytical, and eager to grow within the maritime and bunkering sector.

Key Responsibilities

Accounts Payable & Receivable

• Process vendor invoices related to bunker purchases, barge operations, port fees, and marine services.

• Prepare and issue customer invoices for bunker deliveries, ensuring pricing, quantities, and documentation match booking records.

• Monitor customer payments, follow up on outstanding balances, and update aging reports.

Bunker Transaction Reconciliation

• Reconcile BDNs, mass flow meter (MFM) data, supplier invoices, surveyor reports, and internal order confirmations.

• Match bunker purchase quantities with sales quantities and investigate discrepancies.

• Assist with resolving quantity or quality claim documentation in coordination with operations and traders.

General Accounting Support

• Record journal entries for bunker purchases, cost allocations, and operational expenses.

• Maintain accurate and up-to-date ledgers, including fuel inventory and bunkering-related accruals.

• Support monthly, quarterly, and year-end closing activities.

Documentation & Compliance

• Ensure all financial records comply with company policies and maritime regulatory requirements.

• Maintain organized files of BDNs, contracts, supplier statements, and delivery records.

• Assist in preparing reports for auditors, tax authorities, and management.

Operational Coordination

• Work closely with the bunkering operations and trading teams to verify delivery data, pricing, and customer instructions.

• Review port and bunker barge operational expenses for accuracy and completeness.

• Provide finance support for operational and commercial decision-making.

Reporting

• Prepare daily and weekly financial reports, including cashflow updates and inventory cost summaries.

• Assist with fuel inventory valuation and variance analysis.

• Support management with ad-hoc analysis and reports as required.

Qualifications

Required:

• Diploma or Bachelor's degree in Accounting, Finance, or Business Administration.

• 1-2+ years of accounting experience (fresh graduates with relevant internships may be considered).

• Strong Excel skills and familiarity with accounting software (e.g., SAP, Oracle, or similar).

• Good analytical skills and attention to detail.

• Strong communication and teamwork skills.

Preferred:

• Experience in the maritime, shipping, or bunkering industry.

• Knowledge of BDNs, bunker pricing, MFM documentation, or port fee structures.

• Understanding of inventory accounting and cost-of-goods-sold (COGS) in fuel trading.

Work Environment

• Office-based role with periodic coordination with operations teams and port personnel.

• Fast-paced environment involving daily interaction with internal and external stakeholders.