The Account Executive is responsible for running the Day-to-day operations of the Secretariat office in Singapore. This includes supporting the Council and Projects within the Asia Pacific.
1. Financial Accounts (Main role)
- Ensures that the accounts and reporting are timely and in compliance with the statutory rules and regulations. This includes:
- a. maintaining a full set of accounts and monthly report
- b. preparing of CPF submission, quarterly reports, annual report and budget
- c. developing and implementing an expense payment procedure, incorporating table of authorities.
- d. working with the accountant(s) and auditors during the external annual audit and ensure compliance with the rules and regulations.
- e. preparing of early financial forecast and trend analysis
- f. overseeing the financial projection for both current new projects
- g. leading and providing guidance and audit on biennial conference
Project Management
Provides leadership in maintaining current and supporting of new projects. This includes:
- a. providing support to various Committees and Special Interest groups as assigned by the direct supervisor (eg Membership committee, Finance committee and SIG)
- b. collaborating with existing partners to maintain current projects deliverables
- c. constantly sourcing for new projects in the various sectors
- d. being the main liaison person to external facing partners
- e. driving and supporting successful running of biennial conference, clinical attachments,
Webinars and Summits
- Maintaining close knitted relationship with the various sectors and collaborating on new initiatives
- g. Membership management
- Others
- Taking on any other duties as assigned by the Executive Director to ensure smooth operations of the Secretariat
4. Job requirements
- Diploma or Degree in Accounting, Finance
- Candidates with LCCI / ACCA Level 1-2 / CAT / bookkeeping certification will be considered for finance-heavy roles.
- Additional certification in Project Management is an advantage
Professional Experience
- Minimum 2-4 years of hands-on accounting experience in Singapore, preferably maintaining a full set of accounts
- Experience with audit preparation, CPF submissions, IR8A
- Experience working with accounting software (MYOB / QuickBooks / Xero).
- Additional experience in compliance with Charity / ROS / IRAS requirements is an advantage
Preferred
- Experience in project coordination or project administration, ideally in a non-profit, healthcare, education or charity setting
- Experience supporting committees, writing minutes, liaising with partners or managing stakeholders.
Technical Skills
- Ability to maintain full set of accounts including AP/AR, bank reconciliation, depreciation, accruals, restricted fund management.
- Ability to generate financial reporting (monthly, quarterly, annual) and trend analysis
- Familiar with Singapore compliance:
- .CPF, IR8A (Auto Inclusion), Childcare Leave, MINDEF claims..
- .Charities Accounting Standard.. and ..AGM audit requirements..
- .NCSS funding portal.. & Tote Board claims (advantage)
Additional Requirements
- Willingness to support evening webinars or occasional weekend events (with time-off-in-lieu).
- Ability to travel regionally for programmes (if required).
- Commitment to mission and values in palliative care advocacy
- 20% work from home
- Work from Home (Office twice a week)
Ang Hoe Keong | EA Personnel Registration No.: R1106345
RS Recruitment Agency | EA License No. 17C8809
